Quality and Compliance Officer, Malta

Suomen Vuokramestarit Oy•Malta, MT

About The Position

Our partner has experience of almost 40 years in marine industrial. We are now looking for our collaboration partner a highly motivated, responsible and experienced QUALITY AND COMPLIANCE OFFICER. The Quality and Compliance Officer is responsible for supporting the development, implementation and monitoring the Company’s Quality, Health, Safety, and Environmental (QHSE) systems. The role provides administrative and operational support in areas including audits, permits, compliance documentation, risk assessments, insurance coordination and reporting, contributing to the continuous improvement of the Group’s management systems.

Requirements

A level education (insurance qualification considered as an asset).
Basic understanding of ISO MJanagement Systems (ISO 9001, ISO 14001, ISO 54001)
Previous experience or internship in a quality, compliance or HSE-related role is considered an asset.
Strong organisational and documentation skills with attention to detail.
Good communication and coordination abilities.
Sound organisational and documentation skills with attention to detail.
Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
Ability to work under minimum supervision while taking initiative in assigned tasks.
High ethical standards, confidentiality and commitment to professional development.

Responsibilities

Quality, Health, Safety & Environmental (QHSE) Management:
Assist in maintaining and improving the Company’s Quality, Safety and Environmental Management Systems in line with Froup standards and applicable ISO standards (ISO 9001, ISO 14001, ISO 45001).
Support monitoring of legislative and regulatory compliance requirements.
Update and maintain QHSE documentation, manuals, policies and procedures.
Conduct regular compliance checks and support internal audits to ensure conformity with regulatory, client and Company standards.
Assist in obtaining, renewing and maintaining permits and licenses for all Group facilities.
Coordinate internal and external audits, including preparation of documentation, collection of supporting evidence and follow-up on corrective actions.
Participate in departmental risk assessments, assisting in identifying, documenting and mitigating operational risks.
Compile QHSE performance data and prepare reports for management review and submission to relevant authorities.
Support the integration of QHSE practices into daily operations, including coordinating training sessions and awareness initiatives.
Insurance & Compliance Administration
Assist in the preparation and maintenance of corporate and project-specific insurance documentation.
Support the submission and follow-up of insurance claims, ensuring accuracy and completeness of documentation.
Liaise with the Quality and Compliance Executive to maintain communication with insurers, regulatory authorities and certification bodies.
Gate Pass, Safety, and Operational Support
Coordinate gate passes for employees and contractors,ensuring Health & Safety inductions, insurance coverage, and risk documentation are current.
Support the organisation of safety, environmental, and security drills and exercises, maintaining attendance and compliance records.
Provide administrative support for investigations related to accidents, incidents, near-misses and environmental events.
Assist in preparing investigation reports and tracking corrective and preventive actions.
Documentation and Reporting
Maintain accurate and updated records of all QHSE documentation, audits, risk assessments, permits, licenses and certifications.
Prepare draft reports, data summaries and documentation required for QHSE meetings and audits.
Support the development and maintaining Group policies, procedures and forms as required.