Purchasing Specialist

BARENTZ NORTH AMERICA LLC•Avon, OH

About The Position

The Purchasing Specialist is responsible for the planning and purchasing of materials and products to support production schedules, sales forecasting, and inventory schedules as well as the transfer of materials in support of customer demands. Additional responsibilities include supporting Principal Managers with supplier needs and requirements, and supporting Account Managers with customer needs to facilitate business growth and profitability.

Requirements

Bachelor’s degree or equivalent experience required
Software knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, and Teams
Familiarity with Customer Relationship Management (CRM) software
Effective written and verbal communication skills, and ability to adapt communication style to the audience
Good judgment and professionalism when dealing with customers, suppliers, and internal team members
Dynamic personality with an ability to work effectively independently and as part of a team
Detail oriented with sound analytical and problem-solving capabilities
Strong organization skills with the ability to work in a fast paced, deadline driven environment
Ability to adapt to changing priorities and balance workload to meet new business requirements
Ability to negotiate win-win situations
Self-motivated, high energy, and engaging level of enthusiasm and positive outlook
Act legally and ethically in all professional relationships in adherence with Barentz’ Code of Conduct

Nice To Haves

Previous industry experience desired working with customer and suppliers in a product or sales capacity

Responsibilities

Form close working relationships with key contacts to ensure the efficient delivery of material
Effectively communicate with suppliers as required regarding commercial issues, pricing, package size changes and minimum order quantity (MOQ) adjustments with the goal of maximizing profitability for the division
Communicate customer opportunity updates and technical product inquiries to suppliers
Distribute supplier literature and documentation, facilitating the sharing of product knowledge with the sales team
Notify customers of supplier, product, and documentation changes via appropriate communication platforms
Provide regular updates to sales, customers service, and other relevant stakeholders on risks or opportunities.
Stay apprised of and maintain an understanding of new and existing regulations that may impact the organization’s products and processes. Ensure compliance with regulations.
Provide support for determining customer pricing to the sales team
Ensure costs categories are accurately applied and landed cost are accurate within system
Create, maintain, and update costing templates (including freight, duty, tariff, fees, tax, etc.) and budgetary price lists
Coordinate with operations team to determine input costs for new product development projects and conduct periodic cost and pricing analysis
Working with operations, monitor inventory levels and the replenishment process to ensure stock levels are adequate based on regular/seasonal requirements as well as contractual agreements (both domestic and overseas)
Update supplier lead times in Datacor/Overdrive
Manage custom sourcing projects on an as needed basis as directed by and overseen by principal management and operations.
Create new product codes in the ERP and collaborate with regulatory, commercial, and operations to ensure compliance
Coordinate special product labeling, repackaging, and blending with internal teams and create work orders as required
Monitor slow moving items for return, disposal, or special sale
Interact with Customer Service to achieve 100% on time/in full shipments
Point of contact for cross-sell and sourcing for other divisions
Track Net Working Capital and Gross Profit performance and provide support as needed for improvement on these metrics
Identify unacceptable margins, and investigate reasons why margins might fall outside of expected levels
Collaborate with Accounting to ensure supplier rebates are accurate and ensure correct and timely payment information.
Generate other reports as needed
Serve as an in-house expert in navigation, interpretation, and processing of inventory and orders within various systems such as Datacor and Overdrive
Complete knowledge of the PO receipt process and serve as a resource for the logistics team.
Utilize Vizion, Overdrive, Barentz Relationship Management (BRM), & Datacor systems to run reports on inventory, and support for sales
Support and lead by example, Barentz’ strategies, culture, and fundamentals
Participate in ongoing professional development opportunities
Perform other duties as requested