PURCHASING SPECIALIST (WT: PURCHASING SPECIALIST) - 76000335

State of Florida•Tallahassee, FL

2d•$45,000

About The Position

The Bureau of Purchasing and Contracts ( BPC) fulfills all the procurement, contract, MFMP purchasing, and statewide real property leasing administration needs for the entire Department. This is a mid- level position that reports to the BPC Bureau Chief. This position will be responsible for providing high- level technical assistance and guidance relating to supporting procurement and contract activities to agency members and vendors. Serves as the Electronic Repository of Executed Contracts ( EREC) and DocuSign Administrator. Responsible for facilitating and documenting department contract manager changes. Provides data entry into EREC, DocuSign, FACTS, etc. Monitors emails into the Contract Admin and BPCReporting shared email inbox and takes appropriate action needed to respond, file, forward, or troubleshoot messages as appropriate. Reviews documents routed through DocuSign from outside of the Bureau to ensure accuracy, assign new contract numbers for routing, and double- check contracts are thoroughly signed for execution once routed. In addition to the above this position is the primary coordinator for public records requests of documents in the custody of the Bureau which includes getting responsive documents into GovQA. This position is also responsible for coordinating the monthly office supplies orders for the Bureau, serves as one of the Bureau’ s property inventory roles ( custodian or inventory appointee) . This position serves as the Department’ s liaison with the Department of Management Services for applicants of Florida Certified Contract Manager ( FCCM) and Florida Certified Contract Negotiator ( FCCN) trainings.

Requirements

Knowledge and skill of MyFloridaMarketPlace ( MFMP) or other e- procurement systems.
Knowledge and skill working with DocuSign and GovQA or similar applications.
Knowledge and skill working with an electronic document management system.
Skill in communicating effectively, both verbally and in writing with internal and external customers.
Knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
Skill in proofreading, editing, and verifying data for accuracy.
Ability to maintain confidentiality of sensitive information.

Nice To Haves

At least three ( 2) years of experience working with MyFloridaMarketPlace ( MFMP) , or other e- procurement systems.
At least three ( 3) years working with Microsoft Office ( Word, Excel, Outlook) .
At least three ( 3) years working with internal or external customers in a professional capacity.

Responsibilities

Serves as the Electronic Repository of Executed Contracts ( EREC) and DocuSign Administrator.
Responsible for facilitating and documenting department contract manager changes.
Provides data entry into EREC, DocuSign, FACTS, etc.
Monitors emails into the Contract Admin and BPCReporting shared email inbox and takes appropriate action needed to respond, file, forward, or troubleshoot messages as appropriate.
Reviews documents routed through DocuSign from outside of the Bureau to ensure accuracy, assign new contract numbers for routing, and double- check contracts are thoroughly signed for execution once routed.
Primary coordinator for public records requests of documents in the custody of the Bureau which includes getting responsive documents into GovQA.
Responsible for coordinating the monthly office supplies orders for the Bureau
Serves as one of the Bureau’ s property inventory roles ( custodian or inventory appointee)
Serves as the Department’ s liaison with the Department of Management Services for applicants of Florida Certified Contract Manager ( FCCM) and Florida Certified Contract Negotiator ( FCCN) trainings.