Purchasing Specialist

Summit Fire And Security•Richmond, VA

35d

About The Position

The Purchasing Specialist supports the day-to-day procurement of materials, equipment, and services to meet project and inventory needs. The Specialist will process transactions, coordinate with vendors and internal customers, and gain exposure to ERP and CRM systems used within the fire and life safety industry.

Requirements

High school diploma or GED required.
1-2 years of purchasing or procurement experience, strongly preferred.
Experience supporting field service, construction, MRO, or distribution environments, preferred.
Exposure to ERP or purchasing systems, strongly preferred.
Strong written and verbal communication skills.
Ability to explain procedures, resolve issues, and coordinate cross-functionally without formal authority.
Basic proficiency with Microsoft Excel, Outlook, and Oracle Fusion.
Strong attention to detail and accuracy in data entry and documentation.
Good communication and organizational skills.
Willingness to learn industry-specific materials, vendor programs, and terminology.
Valid driver's license with acceptable driving record required.
Must be able to comply with Summit's Drug and Alcohol Policy and Background screening requirements, which may also include customer specific requirements based on contractual agreements.

Nice To Haves

Associate's degree or some college coursework in Business, Supply Chain, or related field, preferred.

Responsibilities

Review purchase requests and create accurate purchase orders in accordance with company policies.
Communicate with vendors to confirm pricing, lead times, and acknowledgments.
Monitor order status and provide delivery updates to internal stakeholders.
Assist with basic RFQ processes under the direction of more senior team members.
Help maintain appropriate stock levels by ordering inventory items as needed.
Participate in periodic inventory counts and reconciling discrepancies.
Use ERP and CRM systems (e.g., Sage, Salesforce Lightning) to manage purchasing transactions and documentation.
Collaborate with Warehouse, Accounts Payable, and Field Operations to support job requirements and resolve issues.
Escalate complex issues or vendor performance concerns to the Purchasing Agent or Lead.
Other duties as assigned.