Purchasing Specialist

Cps Hr Consulting • Castle Pines, CO

4d

About The Position

The Purchasing Specialist provides professional, accurate, and timely oversight of all purchasing and accounts payable functions and provides excellent customer service for the District. This position collaborates with staff and vendors in the procurement of goods and services for CPVMD and processing of accounts payable transactions.

Requirements

• Associates degree.
• 3+ years of experience in procurement or accounts payable.
• Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook) and adaptable to new systems.
• Analytical & Organizational Skills: Strong problem-solving ability and capacity to prioritize tasks independently.
• Communication: Excellent verbal and written communication for vendor and internal collaboration.
• Customer Service Orientation: Proven ability to deliver exceptional service in a professional setting.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Responsibilities

• Contributes to the implementation of the District's mission and vision through daily work.
• Supports team efforts and consistently upholds the District's core pillars in all responsibilities.
• Provides frontline support, conducts research, and communicates to vendors and internal customers regarding purchasing policies and processes.
• Coordinates and assists departments with purchasing or leasing goods and services.
• Researches and evaluates best quote, service, and desired quality.
• Prepares and reviews Requests for Proposals, Requests for Qualifications, Requests for Information, informal quotes, and bids following purchasing policy and procedures, as requested by departments.
• Schedules and facilitates information conferences, site visits, product demos, bid openings, evaluation committee meetings, and negotiations.
• Assists with the preparation and review of professional service agreements and contracts.
• Responsible for tracking and monitoring contracts and agreements, ensuring proactive contract renewals or competitive bid process, as required by policy.
• Processes purchase orders, receipts, and invoices in accounting system of record to ensure three-way matching, compliance with CPVMD purchasing policies, accurate recording, and timely payment.
• Provides training and support to staff on CPVMD purchasing policies and use of accounting system of record for processing accounts payable transactions.
• Serves as liaison for procurement card program. Establishes appropriate card limits, reviews individual transactions, and reconciles monthly statements.
• Assists with month-end closing procedures including financial reporting and reconciliation of accounts payable records and audit workpapers.
• Verifies that contractors have met contract goals and provided required reports and documentation.
• Assists in development of the District's budget.

Benefits

• This position is eligible for a year end performance-based bonus.
• CPVMD participates in PERA, which offers Defined Benefit (pension) and Defined Contribution retirement plan options.
• CPVMD offers a comprehensive benefits package, including medical, dental, and vision insurance.
• CPVMD currently covers 100% of the premium for medical, dental, and vision insurance for employees.
• CPVMD also covers a portion of the premium for medical, dental, and vision insurance for dependents.
• CPVMD currently pays 100% of the premium for short-term disability, long-term disability, and life insurance for employees.
• CPVMD currently offers 10 paid holidays for employees, plus PTO accrual beginning at 160 hours per year initially.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 51-100 employees