Purchasing Services Administrator

State of Delaware • Dover, DE

20h

About The Position

Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas. We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession. For more information, please visit https://dhss.delaware.gov/dhss/ today! Summary Statement The incumbent will be responsible for overseeing the coordination of the procurement of goods and services and professional services, which includes writing and reviewing bid specifications, overseeing the facilitation of Pre-Bid Meetings, overseeing the bid opening process, the recommendation of contract awards, writing and reviewing contracts. Contacts include attorneys, vendors, Department users and agency personnel to obtain or clarify information, resolve product or service complaints, and to evaluate new and improved products and/or services.

Requirements

• Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
• Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
• Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
• Knowledge of developing policies or procedures.
• Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

Responsibilities

• Reviews requisitions and purchase orders for completeness and accuracy; contacts user to obtain additional information as required.
• Determines whether items to be purchased are on contract, require either formal or informal bidding or may be obtained by phone or from a catalog.
• Writes specifications for bids, has them advertised, printed and sent to appropriate vendors; evaluates bids received for conformity to bid specifications and compliance with governing laws, rules and regulations; tabulates and submits a recommendation of award.
• Ensures prompt and complete deliveries; investigates problems and complaints from vendors (users) concerning late delivery, price discrepancies, poor quality or defective merchandise; initiates change orders and cancellations as required.
• Interviews vendor representatives for new and improved products, services and marketing conditions.
• Maintains files on open purchase orders and correspondence, vendor lists, product catalogs and contract awards.
• Attends meetings and seminars concerned with specification revisions, standardization and product evaluation.
• May supervise clerical personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed