Purchasing Manager

Human Resources•Huntington Beach, CA

23h•$75 - $80

About The Position

What You Will Accomplish Duties & Responsibilities Primary Responsibilities/Essential Functions: Manages daily operations of the warehouse to include receipt, distribution, liquidation and inventories. Ensures all operations comply with property’s polices and procedures. Responsible for planning department goals and directing team members to achieve results. Provides guidance and direction to ensure overall departmental success. Participates in the hiring process by interviewing potential team members and selecting those that best meet staffing needs. Participates in management training. Follows all Human Resources policies. Ensures staff receives any required training or attends mandatory meetings. Monitors and develops team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitors and assesses service and satisfaction trends, evaluates and addresses issues and makes improvements accordingly. Manages inventory of goods and materials, Prepares loss and damage reports for these items. Ensures security of inventory. Ensures storerooms are set up properly, kept clean and appropriately stocked. Maintains proper storage and rotation to eliminate loss of product due to spoilage. Resolves vendor issues. Uses corporate approved/negotiated vendors (i.e. Avendra vendors) to obtain all goods required to operate the hotel, always striving for the best quality at the lowest price. Researches new goods and/or services as needed. Obtains bids and authorizations as outlined in department policies. Utilizes hotel’s computer systems (i.e. Birchstreet) to place orders and finalize all transactions. Maintains purchasing log of items received and provides information to Accounts Payable. Runs and analyzes various reports to monitor inventories, costs, budget, and use. Uses property’s systems to set up and maintain order sheets, set up specifications for all items purchased and charge departments for items purchased. Keeps immediate supervisor promptly and fully informed of any problems, potential safety issues, or unusual situations so prompt corrective action may be taken. Communicates with other departments to fulfill needs. May be required to wear non-slip, oil resistant shoes. Follows all safety policies and procedures. Reports potential safety issues to manager whenever observed and takes immediate action to resolve in emergency situations. OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety. Team members will be trained in the proper use and care of assigned PPE if applicable. The hotel provides the required PPE. Team member has responsibility to report defective, damaged or lost PPE or equipment that does not fit properly to their Manager. Maintains strict compliance with hotel's Hazardous Material (HAZMAT) program and familiarizes self with current MSDS. Reporting to work as scheduled (on time and on regular basis) is an essential function of the job. Other Responsibilities/Supportive Functions: Makes merit decisions within budget or established guidelines. Determines promotions or reclassifications within company policy. Responds to emergency calls and ensures operational support areas are covered to provide excellent customer service. Notifies management of unsafe conditions, needed maintenance of any equipment and any accidents. Attends all required meetings. Note: This job description is not intended to be all-inclusive. Team Members may perform other related duties as required to meet the ongoing needs of the organization. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.

Requirements

High school diploma or general education degree (GED), or equivalent combination of education and experience.
Three or more years related purchasing experience required.
Requires ability to lead others in the department by mentoring and providing training that results in staff that meets/exceeds guest expectations and provides a high level of guest satisfaction.
Must have excellent customer service/communication skills to resolve problems/complaints and provide a high level of internal/external customer satisfaction.
Requires ability to serve needs of property through use of the phone, computer and face-to-face.
Contacts sometimes contain confidential/sensitive information so requires ability to use discretion.
Must demonstrate positive attitude and professional demeanor.
Requires strong communication and interpersonal skills and commitment to a high level of guest satisfaction.
Able to use mathematics to solve problems.
Requires computer skills to enter data, read, and interpret information.
Requires working knowledge of MS Office applications and ability to learn and use telephone and computer systems used at the hotel.
Must be able to conduct Internet searches to obtain information or order items.
Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Requires attention to detail.
Must be able to solve problems and remain calm and alert if dealing with difficult guest, during busy activity periods or in an emergency situation.
Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with team members.
Able to work independently with minimal guidance and as part of a team.
Must have a valid current Food Handlers Card or willingness and ability to obtain one within 30 days of employment.
Completes all required training as scheduled.
Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel.
Work schedules will include working on holidays, weekends and alternate shifts.
Must maintain a clean appearance and professional demeanor.

Nice To Haves

Bachelor’s degree or certification in related field desired.
One year as Supervisor/Assistant Manager in similar setting desired.

Responsibilities

Manages daily operations of the warehouse to include receipt, distribution, liquidation and inventories.
Ensures all operations comply with property’s polices and procedures.
Responsible for planning department goals and directing team members to achieve results.
Provides guidance and direction to ensure overall departmental success.
Participates in the hiring process by interviewing potential team members and selecting those that best meet staffing needs.
Participates in management training.
Follows all Human Resources policies.
Ensures staff receives any required training or attends mandatory meetings.
Monitors and develops team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward.
Monitors and assesses service and satisfaction trends, evaluates and addresses issues and makes improvements accordingly.
Manages inventory of goods and materials, Prepares loss and damage reports for these items.
Ensures security of inventory.
Ensures storerooms are set up properly, kept clean and appropriately stocked.
Maintains proper storage and rotation to eliminate loss of product due to spoilage.
Resolves vendor issues.
Uses corporate approved/negotiated vendors (i.e. Avendra vendors) to obtain all goods required to operate the hotel, always striving for the best quality at the lowest price.
Researches new goods and/or services as needed.
Obtains bids and authorizations as outlined in department policies.
Utilizes hotel’s computer systems (i.e. Birchstreet) to place orders and finalize all transactions.
Maintains purchasing log of items received and provides information to Accounts Payable.
Runs and analyzes various reports to monitor inventories, costs, budget, and use.
Uses property’s systems to set up and maintain order sheets, set up specifications for all items purchased and charge departments for items purchased.
Keeps immediate supervisor promptly and fully informed of any problems, potential safety issues, or unusual situations so prompt corrective action may be taken.
Communicates with other departments to fulfill needs.
Follows all safety policies and procedures.
Reports potential safety issues to manager whenever observed and takes immediate action to resolve in emergency situations.
Maintains strict compliance with hotel's Hazardous Material (HAZMAT) program and familiarizes self with current MSDS.
Reporting to work as scheduled (on time and on regular basis) is an essential function of the job.
Makes merit decisions within budget or established guidelines.
Determines promotions or reclassifications within company policy.
Responds to emergency calls and ensures operational support areas are covered to provide excellent customer service.
Notifies management of unsafe conditions, needed maintenance of any equipment and any accidents.
Attends all required meetings.