Purchasing / Inventory Coordinator

United Finishes, LLC•Southlake, TX

just now

About The Position

JOB SUMMARY The Flooring Purchaser is responsible for managing the procurement of materials through both work order and stock order purchase orders. This role ensures timely and accurate ordering, maintains inventory levels aligned with upcoming job needs, and upholds company pricing and purchasing policies. Being detail-oriented, organized, and experienced in handling both electronic and manual purchase order processes within the flooring industry. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Requirements

A high degree of experience and comfort with computer software is mandatory
High school diploma or equivalent
Customer service experience is preferred
Attention to detail, establish priorities, and meet deadlines
Ability to work independently as well as part of a team

Responsibilities

Generate and send Work Order Purchase Orders and Stock Order Purchase Orders via electronic systems and manual PDF formats.
Update manual purchase orders upon receiving order confirmations, ensuring accuracy in:
Price
Quantity
Promise date
Order/reference #
Review and complete purchase orders in the system with all required details.
Monitor current inventory levels using the reporting system.
Forecast material needs based on upcoming jobs and monthly projections.
Ensure stock orders are placed in alignment with job timelines and inventory requirements.
Track truckload pricing and vendor thresholds for bulk discounts.
Identify opportunities to meet minimum footage requirements for upcoming jobs to secure lower pricing.
Coordinate timing of stock orders to align with cost-saving opportunities.
Maintain up-to-date records of product pricing and vendor terms.
Ensure all purchases comply with company buying policies and budget guidelines.
Communicate pricing updates and discrepancies to relevant departments.
Communicate with vendors to confirm orders, resolve issues, and ensure timely deliveries.
Build and maintain strong relationships with suppliers to support reliable procurement.
Maintain and update vendor contact information and assigned representatives using the company's shared 'Supplier Contact' worksheet.
Accurately document all purchase orders and confirmations.
Maintain organized records for audit and operational purposes.
Provide regular updates to management on purchasing activity and inventory status.
Experience in purchasing or procurement, preferably in flooring or construction.
Familiarity with manual and electronic PO systems.
Strong attention to detail and organizational skills.
Proficiency in inventory tracking tools and reporting
Excellent communication and vendor management skills.