Purchasing Coordinator

Hard Rock Hotel & Casino Ottawa • Rockford, IL

22d • $16 - $22

About The Position

POSITION SUMMARY: The incumbent in this position is responsible for performing general purchasing coordinator functions including but not limited to the following: maintaining, filing and processing data into the system database, follows up on procured goods and services including inventoried items, direct receiving items and/or special project purchases. ESSENTIAL FUNCTIONS: (These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position) Data entry and buyer support. Spreadsheet creation and maintenance. Rebate tracking, file maintenance, and other record keeping functions. Interfaces at all levels with vendors. Interfaces internally with team members and co-workers to determine exactness of materials/services. Maintains current knowledge of purchasing policies and procedures, quotations, different types of purchase orders, vendor confidentiality, etc. Purchase merchandise and commodities. Coordinate activities involved in procuring goods and service information such as price availability and delivery schedule. Recommend methods of procurement such as make buy lease or rent. Prepare purchase orders and request quotations. Establish and initiate strong interdepartmental relationships. Reviews department requisitions, bids out requisitions where appropriate, determines types of procurement and vendor to be utilized. Reviews inventory (such as office supplies, retail, and certain food items) and places orders to maintain par levels of inventory which best meets the users’ requirements. Must be able to communicate organizational policies, procedures, and philosophies to associates to create a strong working relationship. Must establish strong professional working relationships with suppliers. Adheres to all Illinois Gaming Board Regulations and Departmental Standard Operating Procedures. Perform other duties and responsibilities as assigned. NON-ESSENTIAL JOB FUNCTIONS Attend seminars when needed.

Requirements

• High school diploma or GED required.
• Minimum one (1) of invoicing and/or purchasing experience preferred or an equivalent combination of experience and/or education.
• Must obtain and maintain all licenses / certifications per Federal, State, and Illinois Gaming Commission.
• Must successfully pass background check.
• Must be twenty-one (21) years of age.
• Procedures, methods, and equipment including computers and applicable software applications such as word processing, email, spreadsheets, and databases to include excellent working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Interviewing and identifying potential new vendors and suppliers to secure more cost-effective sources of products and services.
• The Accounts Payable department addresses differences between order pricing and receiving quantities.
• Effective communication and negotiation skills.
• Personal and mini-frame computer skills.
• Be flexible to work varying shifts and time schedules as needed.
• This position takes time on the casino floor and is subject to varying levels of crowds and noise, and the severity of which depends on guest volume.
• Obtain and maintain all appropriate licenses/certifications per Federal, State, and Gaming regulations.
• Use a computer keyboard and IP computer system.
• Communicate effectively with vendors and all levels of team members.
• Review and comprehend requisitions, purchase orders, reports, and other necessary documentation.
• Perform data entry for extended periods of time.
• Work with minimal supervision.
• Effectively manage multiple priorities in a fast-paced environment and consistently meet deadlines.
• Physical dexterity includes but is not limited to lifting/carrying up to 50 lbs., standing, bending, stooping and stair climbing.

Nice To Haves

• Prior experience in the Gaming industry is strongly preferred.

Responsibilities

• Data entry and buyer support.
• Spreadsheet creation and maintenance.
• Rebate tracking, file maintenance, and other record keeping functions.
• Interfaces at all levels with vendors.
• Interfaces internally with team members and co-workers to determine exactness of materials/services.
• Maintains current knowledge of purchasing policies and procedures, quotations, different types of purchase orders, vendor confidentiality, etc.
• Purchase merchandise and commodities.
• Coordinate activities involved in procuring goods and service information such as price availability and delivery schedule.
• Recommend methods of procurement such as make buy lease or rent.
• Prepare purchase orders and request quotations.
• Establish and initiate strong interdepartmental relationships.
• Reviews department requisitions, bids out requisitions where appropriate, determines types of procurement and vendor to be utilized.
• Reviews inventory (such as office supplies, retail, and certain food items) and places orders to maintain par levels of inventory which best meets the users’ requirements.
• Must be able to communicate organizational policies, procedures, and philosophies to associates to create a strong working relationship.
• Must establish strong professional working relationships with suppliers.
• Adheres to all Illinois Gaming Board Regulations and Departmental Standard Operating Procedures.
• Perform other duties and responsibilities as assigned.
• Attend seminars when needed.

Benefits

• Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us.
• We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance.
• Benefits may vary with employment status.
• To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees