Purchasing Coordinator (Internal Procurement)

Mai Placement•Newark, NJ

4d•$80,000 - $100,000•Onsite

About The Position

We are seeking a reliable, organized, and proactive Purchasing Coordinator to manage internal, non-product procurement for a growing organization. This role is not responsible for purchasing core products . Instead, it focuses on sourcing and purchasing all operational and internal needs , including machinery, tools, equipment, shop and office supplies, services, consumables, and special requests that support daily operations. The ideal candidate is structured, detail-oriented, comfortable dealing with vendors, and able to take ownership of purchasing workflows from request through delivery.

Requirements

Prior experience in purchasing, procurement, operations, or a related role
Comfortable communicating with vendors via phone and email
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-moving environment
Familiarity with purchasing workflows and inventory processes
Proficiency in Microsoft Office and ERP or purchasing systems
Tech-savvy and quick to learn new tools
Independent worker with a strong sense of ownership

Responsibilities

Manage all internal, non-product purchasing needs across departments
Research, prepare, and process purchase orders
Handle recurring, monthly, and one-time purchases
Communicate with vendors regarding pricing, availability, delivery timelines, and follow-ups
Compare pricing and identify cost-effective purchasing options
Monitor internal inventory levels for supplies and equipment
Anticipate upcoming purchasing needs before shortages occur
Coordinate with departments to understand demand and forecast requirements
Maintain accurate purchasing records and documentation
Track orders, deliveries, and confirmations
Ensure purchasing follows company policies and approval processes
Support procurement-related projects as needed