Purchasing and Procurement Specialist
About The Position
To support the vision, mission and guiding principles of the City. While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required. Attend and participate in training opportunities and seminars relevant to this position. Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares, manages, and administers formal solicitations (RFPs, RFBs, and RFQs) in accordance with City, state, and federal procurement requirements. Develops and issues solicitation documents; coordinates evaluations, bid openings, and award recommendations. Reviews scopes of work, technical specifications, and ensures compliance with established purchasing policies. Drafts, reviews, and maintains contracts, amendments, renewals, and terminations, ensuring timely tracking and compliance. Administers a centralized contract management system; monitors key contract milestones and deliverables. Reviews and approves purchase requisitions and purchase orders for accuracy, budget alignment, and compliance. Provides training and technical guidance to departments on purchasing procedures, solicitations, and contract administration. Assists in maintaining the City’s Procurement Policies and Procedures Manual and recommends process improvements. Coordinates procurement for capital improvement and grant-funded projects, ensuring adherence to funding agency requirements. Prepares and presents procurement-related reports and analyses for management and City leadership. Maintains effective relationships with vendors, contractors, and staff; promotes ethical and transparent purchasing practices. ADDITIONAL DUTIES AND RESPONSIBILITIES Any other duties as assigned. JOB SCOPE Job has recurring work situations involving moderate degrees of discretion. The need for accuracy and effective utilization of accepted programs and procedures is high. Errors in judgment and execution will waste time and resources adversely impacting unit performance. Incumbent operates independently but work is verified by supervision. COMMUNICATIONS/CUSTOMER CONTACT Regular contact with internal departments, external vendors, auditors, and regulatory agencies. Represents Finance in a professional capacity; must demonstrate diplomacy, discretion, and tact.
Requirements
- Any combination of education and experience that has provided the required knowledge and abilities may be qualifying. A typical way of obtaining these qualifications is:
- A High School Diploma; and One year of Government experience.
- Comprehensive knowledge of public sector purchasing laws, regulations, and best practices.
- Skilled in drafting and managing solicitations, contracts, and procurement documents.
- Ability to interpret and apply local, state, and federal procurement guidelines, including those related to grants.
- Strong analytical, organizational, and problem-solving skills with attention to detail.
- Excellent written and verbal communication skills; able to present information clearly and professionally.
- Proficiency with financial and procurement systems (e.g., ERP or Team Georgia Marketplace).
- Demonstrated ability to train and guide others, fostering compliance and collaboration across departments.
- Exercises sound judgment, integrity, and professionalism in decision-making.
Nice To Haves
- Experience managing solicitations and supporting capital or grant-related procurement
- Five (5) years of progressively responsible experience in governmental purchasing, procurement, or contract administration.
- Certifications such as CPPB or CPPO
- Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
Responsibilities
- Prepares, manages, and administers formal solicitations (RFPs, RFBs, and RFQs) in accordance with City, state, and federal procurement requirements.
- Develops and issues solicitation documents; coordinates evaluations, bid openings, and award recommendations.
- Reviews scopes of work, technical specifications, and ensures compliance with established purchasing policies.
- Drafts, reviews, and maintains contracts, amendments, renewals, and terminations, ensuring timely tracking and compliance.
- Administers a centralized contract management system; monitors key contract milestones and deliverables.
- Reviews and approves purchase requisitions and purchase orders for accuracy, budget alignment, and compliance.
- Provides training and technical guidance to departments on purchasing procedures, solicitations, and contract administration.
- Assists in maintaining the City’s Procurement Policies and Procedures Manual and recommends process improvements.
- Coordinates procurement for capital improvement and grant-funded projects, ensuring adherence to funding agency requirements.
- Prepares and presents procurement-related reports and analyses for management and City leadership.
- Maintains effective relationships with vendors, contractors, and staff; promotes ethical and transparent purchasing practices.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
