Inventory and Purchasing Specialist

Ethos Veterinary Health•Bowie, MD

9d•Onsite

About The Position

Dogs & Cats ER & Specialty in Bowie, MD is hiring a full- time Inventory and Purchasing Specialist to join our outstanding team! About us: Step into an exceptional career at Dogs and Cats Emergency Specialists (DCES), a 24/7 state-of-the-art veterinary hospital like no other. At DCES, we're committed to fostering a culture built on Compassion, Collaboration, Education, and Integrity. Our status as a teaching hospital with seven specialist departments offers unparalleled opportunities for continuous growth and career advancement. Essential Duties and Responsibilities: To adequately and efficiently purchase, track, and stock hospital supplies, including medical supplies, consumable white goods, small equipment, pharmaceuticals and controlled substances, so that all departments function to their fullest capacity. The Inventory Specialist reports to the Hospital Director and Medical Director, and is responsible for all inventory oversight, including cycle counts, ordering, receiving, and systems maintenance and optimization.

Requirements

Ability to communicate clearly and concisely
Ability to manage time and remain organized with competing priorities
Ability to learn and understand veterinary hospital workflows and time ordering tasks so that hospital operations are not negatively impacted
Ability to analyze spending trends and determine optimal inventory levels to align with hospital financial goals
Ability to read and comprehend compliance regulations for storage and tracking of pharmaceuticals
Working knowledge of Microsoft Excel or comparable spreadsheet applications
Ability to work collaboratively with a large team
Ability to lead a team to meet project goals and deadlines
Associates degree preferred. Minimum: High School Diploma and G.E.D.
At least 2 years of related experience in inventory or supply chain management
Maintain confidentiality with all DCES information
Support core values of Education, Integrity, Compassion, Collaboration
Employee should possess traits such as honesty, innovation, teamwork, resilience, adaptability, resourcefulness, analytical skills, compliance and leadership
Bending, stooping, crouching, kneeling, standing, and walking are part of day-to-day work activities
Standing and walking on tile flooring for up to 10 hours
Driving (must have valid driver’s license)
Must be able to lift up to 50 lbs. with assistance
Must be able to work in an environment where sounds and smells may be unpleasant at times

Nice To Haves

Leadership experience preferred
Previous veterinary experience is a plus, but not required

Responsibilities

Maintain a basic knowledge of all necessary inventory items for each location and reorder needed items in a timely manner based upon movement/sales
Monitor inventory levels weekly via cycle counts and stock rotation, and adjust purchase orders accordingly to meet the hospital’s needs
Maintain accurate inventory records and utilize inventory management software to track stock levels, orders, and usage
Develop and implement inventory management strategies to optimize stock levels and reduce excess inventory
Inform teams of any back-ordered items and aid in research of alternatives
Develop and establish relationships with reputable suppliers and coordinate learning opportunities for team to introduce new products and vendors
Research and present information on new product requests to the administration team
Provide the Hospital Director with quotes and pricing proposals for high-cost items
Develop and maintain an ordering budget with Hospital Director and Medical Director
Work closely with veterinary staff to understand their supply needs and address any inventory-related concerns
Places orders through Oracle, VetCove, and other outside vendors, and maintains accounts such that order history can be easily confirmed
Reconciles monthly purchases made via credit card against Oracle expense reports, uploads all receipts, and submits expense reports before close of month
Responsible for supply runs that must be made outside of hospital (mileage reimbursable) and/or coordinating courier service to/from other hospitals
Upkeep of inventory systems in Cubex, EzyVet, and SharePoint to maintain accuracy
Ensure compliance with all relevant regulations and safety standards regarding inventory storage and handling of pharmaceuticals
Manage controlled substance inventory and records based on state, federal, and Ethos compliance regulations
Lead and organize quarterly inventory count, data entry, and submission
Prepare and present regular inventory reports to management, highlighting key metrics such as turnover rates, stock discrepancies, and cost savings
Implement best practices for inventory management in line with industry standards
Other duties as assigned