PURCHASING CLERK

William Newton Hospital•Winfield, KS

2d•Onsite

About The Position

The Purchasing Clerk is responsible for the receipt, storage, and distribution of all materials delivered to the Materials Management Department by various vendors. This role also manages the PAR level systems within the warehouse and throughout the facility, including adjusting stock levels. Key duties involve receiving and disbursing materials, making corrections and adjustments to stock quantities, filling requisitions from departments not automatically replenished, and ensuring the accuracy of all documents. The clerk will interface with user departments to determine needs for additions or deletions in the PAR level systems, maintain organized storage areas, and forward critical back-order information to the Director of Materials Management. Additionally, the position involves setting delivery assignments, maintaining material transport equipment, and performing other assigned duties. The role requires demonstrating knowledge of the Materials Management department's overall function, working with minimal supervision, completing duties efficiently, prioritizing responsibilities, and assisting in other materials functions when primary responsibilities are met. The clerk must also wear identification, use a computerized time system correctly, and complete annual educational requirements.

Requirements

Adheres to dress code, appearance is neat and clean.
Completes annual education requirements.
Maintains regulatory requirements, including all state, federal and CMS regulations.
Reports to work on time and as scheduled; accepts adjustments when Necessary, completes work within designated time.
Works at maintaining a good rapport and a cooperative working relationship with physicians, departments and staff.
Represents the organization in a positive and professional manner.
Resolves personnel concerns at the departmental level, utilizing the grievance process as required.
Ensures compliance with policies and procedures regarding department operations, fire, safety and infection control.
Is a self starter, initiates the meeting of responsibilities without prompting.
Demonstrates efficiency by setting priorities in relation to product flow.
Demonstrates the values of team concept on a consistent basis.
Communicates verbally in a clear and concise manner.
Communicates the mission, vision, core values, ethics and goals of the hospital, as well as the mission statement of the department.
Completes departmental inservice as scheduled and returns in a timely fashion.
Attends all staff meeting; reads and returns all monthly staff meeting minutes.
Maintains and ensures patient confidentiality at all times.
Actively participates in department CQI activities.
Complies with all organizational policies regarding ethical business practices.
High School graduate or equivalent.
A minimum of six months experience in clerical accounting and clerical procedures.
Knowledge of bookkeeping and accounting procedures.
Ability to read and communicate effectively in English.
Basic computer knowledge.

Nice To Haves

Additional languages preferred.

Responsibilities

Receives all materials delivered to the facility by various vendors.
Properly disburses all materials to various locations in the warehouse and facility.
Makes corrections, deletions and adjustments to quantities of materials stocked in relation to the PAR level replenishment systems throughout the facility.
Fills requisitions from those departments not automatically replenished.
Checks all documents for accuracy prior to the processing of packing slips, etc.
Interfaces directly with staff members at the user departments to determine need of additions or deletions in relation to the par level systems.
Maintains all areas of materials storage in a neat and organized manner.
Forwards information pertaining to critical back-order situations to the Director of Materials Management.
Sets delivery assignments for various departments to ensure that the proper quantity of materials is delivered at the proper time.
Maintains all equipment utilized in transporting materials in a manner that ensures reliable and safe operation.
Performs any duties as assigned by the Director of Materials Management.
Pre-codes and submits suggested orders for inventory in an expeditious manner.
Demonstrates knowledge of the overall function of the Materials Management department.
Requires minimal supervision in performance of job duties.
Complete duties in a time efficient manner.
Understands how to prioritize responsibilities to ensure completion of duties.
Receives, reviews and fills all requisitions from those departments not automatically replenished by Materials Management.
Helps to complete tasks in the materials function that are not within job description.
Renders self available when responsibilities have been met to assist in areas that may require assistance within the materials function.
Wears identification while on duty; uses computerized time system correctly.
Completes annual educational requirements.