Purchasing Assistant

JEA•Jacksonville, FL

5d•$32

About The Position

Under routine supervision, assists in purchasing materials and/or services at a competitive cost in a timely manner to support cost-effective and efficient JEA operations. Job requires basic knowledge of company procurement practices and operating procedures sufficient to perform a range of routine purchasing and administrative support tasks. Procedures are established and a number of specific guidelines are available requiring judgment in locating and selecting the most appropriate response to specific cases. Identifies and suggests solutions to routine or recurring problems. Work is reviewed in progress and upon completion for accuracy and completeness in following instructions, timely and appropriate responsiveness to the customer, and adherence to the JEA Purchasing Code and Operating Procedures and the professional standards of the Universal Public Purchasing Certification Council (UPPCC). Regular contact with internal customers and suppliers is required to obtain, clarify or provide facts or information. Supports an assigned team in providing excellent customer service. Initiates responses to internal customer requests, inquiries, problems and complaints initiated by phone, email or face-to-face meetings. Researches purchasing topics, projects and problems and compiles findings for review by others. Prepares, assembles and processes purchasing documents for distribution and monitors and follows up on deadlines and required timeframes. Maintains required files for Purchase Order backup. Coordinates conferences and meetings and assists with preparation for employee training. Gathers, compiles, classifies and analyzes information for completing Purchase Agreements, Contracts Releases, Change Orders, Requisitions and Receipts. Enters and maintains supplier data in an automated information system. Creates change orders for assigned contracts. Organizes and maintains contract records, monitors activity and prepares usage reports. Creates Releases to Blanket Orders and Purchase Orders to Contract Purchase Agreements. Provides research, data collection, cost analysis and other project and administrative support to assigned purchasing team. Prepares graphs, charts and reports for assigned purchasing team. Updates purchasing department data on JEA web site. Participates in training opportunities to enhance purchasing knowledge, skills and abilities. Participates in gathering data for process maps and quality measurements. Performs other job-related work as assigned.

Requirements

High school diploma or equivalent and three (3) years of technical or clerical work.
Must satisfactorily complete all required JEA training, including internal department cross-training.
Incumbent must satisfactorily complete all internal procurement training requirements per attached document (other than on-the-job training requirements) within the probationary period.
A valid driver's license is required prior to employment and must be maintained during employment in this classification.
JEA employees should not attempt to lift, pull or push a load in excess of 50 lbs. without assistance.
Care should always be taken when lifting, pushing or pulling in an awkward position.
This position requires that employees be in compliance with JEA procedure ES A0200 A0101 RS 628 Screening Personnel Risk Assessments (pre-hire for FACTA designations; pre-hire and recurring for CIP designations).

Responsibilities

Supports an assigned team in providing excellent customer service.
Initiates responses to internal customer requests, inquiries, problems and complaints initiated by phone, email or face-to-face meetings.
Researches purchasing topics, projects and problems and compiles findings for review by others.
Prepares, assembles and processes purchasing documents for distribution and monitors and follows up on deadlines and required timeframes.
Maintains required files for Purchase Order backup.
Coordinates conferences and meetings and assists with preparation for employee training.
Gathers, compiles, classifies and analyzes information for completing Purchase Agreements, Contracts Releases, Change Orders, Requisitions and Receipts.
Enters and maintains supplier data in an automated information system.
Creates change orders for assigned contracts.
Organizes and maintains contract records, monitors activity and prepares usage reports.
Creates Releases to Blanket Orders and Purchase Orders to Contract Purchase Agreements.
Provides research, data collection, cost analysis and other project and administrative support to assigned purchasing team.
Prepares graphs, charts and reports for assigned purchasing team.
Updates purchasing department data on JEA web site.
Participates in training opportunities to enhance purchasing knowledge, skills and abilities.
Participates in gathering data for process maps and quality measurements.
Performs other job-related work as assigned.

Benefits

JEA offers a generous benefits and compensation package, with most benefits starting on your first day of employment .
Paid Time Off: 13 paid holidays plus an exceptional annual leave benefit to be used for vacation, personal and sick time.
Medical: Three comprehensive medical plans offered as options for you and your dependents–including one plan with 100% paid coverage for the employee.
Other Benefits: Exceptional benefits package beginning from first day of employment.
Dental
Vision
Health accounts – employer sponsored HSA and HRA
Flexible spending accounts
Tuition reimbursement
Life insurance, accidental death & dismemberment, short-term and long-term disability and more.
Retirement: JEA provides a great benefits and retirement package for its employees. Employees may begin participation in the 457 Deferred Compensation Plan on day one of employment. Employees have the flexibility to choose from a variety of investment options to help them achieve their retirement goals.
Health & Wellness To encourage our employees to develop and maintain good health, JEA offers access to the Healthy Lifestyles Wellness program as well as 11 onsite fitness centers. From annual flu shots and biometric screenings to health risk assessments and periodic access to an on-site mobile mammography unit, the program offers something for everyone.