Purchasing Assistant

Safe Fleet•New York, NY

About The Position

The Purchasing Assistant procures materials or other goods and/or coordinates activities involved with purchasing products and services, such as raw materials, equipment, tools, parts, and supplies, for Rear View Safety. ESSENTIAL DUTIES AND RESPONSIBILITIES: Communicates with vendors and suppliers to obtain pricing, availability and delivery. Negotiates pricing with suppliers as necessary on new purchases or changes to existing purchase orders. Investigates and evaluates new sources of supply. Interviews supplier sales representatives and continually endeavors to keep abreast of developments that influence procurement procedures and practices. Prepares requisitions, purchase orders, and quote requests and is responsible to ensure the correct documentation is supplied to all vendors such as prints, terms and conditions, import/export paperwork and other related documentation; Enter Purchase Orders and Requisitions. Procure materials and services with or without the aid of the MRP system. Manage and resolve problems regarding delivery, quality and pricing in a timely manner. Track, maintain, and update lead times, pricing and futures for items ordered. Expedites purchase orders to meet the best deliveries and advise departments of delivery status and communicate performances of suppliers, initiates corrective action, and follow up to ensure acceptable resolution. Identifies shortages and shipping delays in a pro-active manner and escalates as necessary to meet the schedule. Resolves discrepancies related to purchase orders and vendors Invoices. Maintains reports and analyses as necessary. Proactively maintains all open purchase orders, ship date management, past due purchase order management, and purchase order acknowledgement. Maintain proper inventory for stocking levels Reduces purchase part lead time and initial Kanban process where applicable. Owns all communication and transactions between the company and select vendors. File maintenance both paper and electronic. Issues Supplier Quality Notices to vendors and returns. Issues contracts pertaining to building maintenance. ESSENTIAL DUTIES AND RESPONSIBILITIES: Communicates with vendors and suppliers to obtain pricing, availability and delivery. Negotiates pricing with suppliers as necessary on new purchases or changes to existing purchase orders. Investigates and evaluates new sources of supply. Interviews supplier sales representatives and continually endeavors to keep abreast of developments that influence procurement procedures and practices. Prepares requisitions, purchase orders, and quote requests and is responsible to ensure the correct documentation is supplied to all vendors such as prints, terms and conditions, import/export paperwork and other related documentation; Enter Purchase Orders and Requisitions. Procure materials and services with or without the aid of the MRP system. Manage and resolve problems regarding delivery, quality and pricing in a timely manner. Track, maintain, and update lead times, pricing and futures for items ordered. Expedites purchase orders to meet the best deliveries and advise departments of delivery status and communicate performances of suppliers, initiates corrective action, and follow up to ensure acceptable resolution. Identifies shortages and shipping delays in a pro-active manner and escalates as necessary to meet the schedule. Resolves discrepancies related to purchase orders and vendors Invoices. Maintains reports and analyses as necessary. Proactively maintains all open purchase orders, ship date management, past due purchase order management, and purchase order acknowledgement. Maintain proper inventory for stocking levels Reduces purchase part lead time and initial Kanban process where applicable. Owns all communication and transactions between the company and select vendors. File maintenance both paper and electronic. Issues Supplier Quality Notices to vendors and returns. Issues contracts pertaining to building maintenance.

Responsibilities

Communicates with vendors and suppliers to obtain pricing, availability and delivery.
Negotiates pricing with suppliers as necessary on new purchases or changes to existing purchase orders.
Investigates and evaluates new sources of supply.
Interviews supplier sales representatives and continually endeavors to keep abreast of developments that influence procurement procedures and practices.
Prepares requisitions, purchase orders, and quote requests and is responsible to ensure the correct documentation is supplied to all vendors such as prints, terms and conditions, import/export paperwork and other related documentation
Enters Purchase Orders and Requisitions.
Procure materials and services with or without the aid of the MRP system.
Manage and resolve problems regarding delivery, quality and pricing in a timely manner.
Track, maintain, and update lead times, pricing and futures for items ordered.
Expedites purchase orders to meet the best deliveries and advise departments of delivery status and communicate performances of suppliers, initiates corrective action, and follow up to ensure acceptable resolution.
Identifies shortages and shipping delays in a pro-active manner and escalates as necessary to meet the schedule.
Resolves discrepancies related to purchase orders and vendors Invoices.
Maintains reports and analyses as necessary.
Proactively maintains all open purchase orders, ship date management, past due purchase order management, and purchase order acknowledgement.
Maintain proper inventory for stocking levels
Reduces purchase part lead time and initial Kanban process where applicable.
Owns all communication and transactions between the company and select vendors.
File maintenance both paper and electronic.
Issues Supplier Quality Notices to vendors and returns.
Issues contracts pertaining to building maintenance.