Purchasing Assistant

On Lok • San Francisco, CA

5d

About The Position

On Lok Dedicated to The Care of Elders: On Lok is a not-for-profit organization founded in the early 1970s by a group of citizens concerned about the plight of elders and the lack of long term options in the community. On Lok serves as the administrative arm of a group of five affiliated non-profit organizations. Its functions include research and development, human resources, fundraising and management information systems. We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare. Join our team of leaders to begin a rewarding career! POSITION SUMMARY: The Purchasing Assistant will ensure smooth daily operations of On Lok's Purchasing department by working under the close direction of senior personnel. He/She will be managing the full purchase lifecycle from initiation until closing while exercising excellent communication and documentation skills throughout the process.

Requirements

• High school diploma/GED required.
• Two+ years of experience working in Purchasing, preferably in the healthcare setting.
• Must be able to lift 50 pounds.
• Computer proficiency-especially with MS Word, Excel and purchasing software.
• Excellent time management skills, ability to work independently and multi-task.
• Strong communication skills and organizational required.
• Demonstrates good judgement, resourcefulness, flexibility and problem solving.
• Possesses sensitivity and awareness of diverse cultural perspectives and the ability to work with diverse populations.
• Valid CA Driver's License in good standing with personal automobile and insurance.
• Ability to work non-standard hours when needed.

Responsibilities

• Issue purchase orders to appropriate staff.
• Enter Requisitions into ReQlogic.
• Assists in the preparation of purchase orders to vendors.
• Checks purchase orders for accuracy.
• Complete and maintain all purchase requests.
• Tracks purchases.
• Work directly with A/P in processing invoices.
• Resolve pricing disputes with vendors and A/P.
• Receive all deliveries of supplies and equipment.
• Distribute packages to the appropriate staff.
• Resolve any discrepancies with shipments.
• Ship packages.
• Maintain centralized medical supply storeroom.
• Issue supplies to all clinics, DHC's, Housing and Homecare.
• Follow through with orders received.
• Maintain all oxygen and equipment rentals.
• Inventory all necessary equipment for all locations.
• Maintain and update all data for all locations.
• May research and negotiate with suppliers to obtain prices and specifications.
• May assist with conducting surveys; compile statistics on annual consumption of certain products; prepares reports; and/or maintaining of files and records.
• May assist with reviewing and analyzing requisitions for commodities requested and determines if items specified are best suited for department's needs.
• Other duties assigned.

Benefits

• Medical, Dental, and Vision coverage
• Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
• Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
• Pet Insurance and additional discounts
• Holidays (10 per year), vacation time, sick leave, and long-term disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees