Purchasing Assistant | Purchasing Department

Rockefeller University • New York, NY

80d

About The Position

The Purchasing Department is responsible for the cost-effective and expeditious procurement of goods and services to support the scientific and administrative endeavors of The Rockefeller University. The Rockefeller University Purchasing Department, along with the Receiving and Stockroom Departments, help ensure that the equipment, supply, and service needs of the University are accomplished in a professional manner that also adheres to all legal requirements and best business practices.
Overview
The Purchasing Assistant will provide essential support to the Procurement Office in managing daily purchasing activities, ensuring prompt responses to internal and external requests. The role will also manage the Purchasing team's shared email inbox.

Requirements

• High school diploma or equivalent is required.
• Strong written and verbal communication skills required.
• Additionally, the individual must demonstrate a willingness to learn procurement procedures and exhibit a collaborative, team-oriented approach.

Nice To Haves

• Prior purchasing or helpdesk experience.
• Basic understanding of purchasing terms, supplier management, and ordering procedures.

Responsibilities

• Monitor and follow up on open orders to ensure timely delivery and resolve issues related to pricing, quantities, or shipment status.
• Communicate with vendors regarding quotes, order confirmations, lead times, and backorders.
• Collaborate with Accounts Payable to resolve invoice discrepancies and ensure accurate payments.
• Assist with vendor onboarding, including collecting required documents such as W-9, COI, banking information, etc.
• Provide administrative and logistical support for procurement projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED