Purchasing Assistant

Stony Brook University • Stony Brook, NY

5d • Onsite

About The Position

Duties of a Purchasing Assistant may include the following but are not limited to:
Enter departmental requisitions into the E-Req system system and generate purchase orders in accordance with established procedures. File and maintain related documentation.
· Perform a variety of administrative duties as needed, including filing, scanning, and maintaining all purchasing documentation within the shared network system.
· Provide a wide range of administrative and professional support services, as assigned, to department heads and administrative officers within the LISVH.
· Assist in resolving funding-related issues, coordinate efforts to minimize the lapse of funds, and address Accounts Payable concerns in a timely and efficient manner.
· Assist with organizing and maintaining inventories of medical and non-medical supplies, including establishing par levels and supporting scheduled supply distribution.
· Develop standing orders for all items used on a repetitive basis.
· Assists with the inspection and accurate receipts of all incoming materials for the Home in accordance with established procedures.
· Sorts and delivers mail daily throughout the facility, as needed, and perform other miscellaneous duties as related to Purchasing and Central Supply.
· Communicate and collaborate effectively with all levels of administration and departmental staff.
· Other duties as assigned and related to procurement by the Director of Purchasing

Requirements

• Associate's Degree in Business or related field and two years administrative experience.
• Strong computer and customer service skills as well as proficiency in Microsoft Office.

Nice To Haves

• Bachelor's Degree in Business or related field.
• Experience working with purchase orders, requisitions, invoices and vendor contracts.

Responsibilities

• Enter departmental requisitions into the E-Req system system and generate purchase orders in accordance with established procedures.
• File and maintain related documentation.
• Perform a variety of administrative duties as needed, including filing, scanning, and maintaining all purchasing documentation within the shared network system.
• Provide a wide range of administrative and professional support services, as assigned, to department heads and administrative officers within the LISVH.
• Assist in resolving funding-related issues, coordinate efforts to minimize the lapse of funds, and address Accounts Payable concerns in a timely and efficient manner.
• Assist with organizing and maintaining inventories of medical and non-medical supplies, including establishing par levels and supporting scheduled supply distribution.
• Develop standing orders for all items used on a repetitive basis.
• Assists with the inspection and accurate receipts of all incoming materials for the Home in accordance with established procedures.
• Sorts and delivers mail daily throughout the facility, as needed, and perform other miscellaneous duties as related to Purchasing and Central Supply.
• Communicate and collaborate effectively with all levels of administration and departmental staff.
• Other duties as assigned and related to procurement by the Director of Purchasing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees