PURCHASING ASSISTANT

Hunt Electric

11d•$53,000 - $73,000•Hybrid

About The Position

Responsible for the administration support related to purchasing materials, subcontract services and vehicle/fleet management. This position works directly with a variety of individuals and departments, including Purchasing, Accounting, and Operations.

Requirements

High School Diploma or Equivalent.
3 years of experience or education in vendor relations, purchasing, or a related field preferred.
Knowledge of electrical industry, equipment, supplies and materials.
Excellent customer service and organizational skills.
Intermediate proficiency in MS Word, Excel and Outlook.
Demonstrates open, honest, and respectful written and verbal communication.
Adaptable to changing priorities and demonstrates a flexible and collaborative work style.
Builds collaborative relationships with colleagues and customers from diverse cultures, viewpoints, and backgrounds.
The individual works effectively within a team structure and can negotiate and manage conflict and change with respect for others.

Nice To Haves

Negotiation skills or experience preferred.

Responsibilities

Collaborate with Purchasing and Project Managers to support purchase order and subcontract administration for projects.
Performs data entry, tracks purchasing request and transmits new purchase orders and change orders to vendors using Spectrum and Remarcable software.
Performs data entry and tracks relevant documents (COI’s, signed contracts, and lien waivers) related to subcontracts and change orders to vendors using Spectrum and Remarcable software.
Assists Purchasing with material order tracking and expediting of shipments.
Supports and tracks documents related to setting up new vendors and vendor file updates (new vendor form, W9’s, and COI’s.)
Takes direction from Tax Accountant to successfully complete tax-exempt certificates to provide to vendors when applicable and maintains internal filing system.
Communicates proactively to address and solve issues as they arise.
Manage disadvantaged business certificates and status changes.
Assist Fleet Specialist with scheduling and coordination of vehicle repairs, maintenance, fit out, DOT/licensing, etc.
Supports administrative tasks related to fleet and logistics using Spectrum, remarkable, WEX, Truce, and manifesting software.
Supports Assistant Buyers and Buyers on an as needed basis.
Works in tandem with Accounts Payable to address accounting related issues.
Adheres to purchasing policies, processes, and procedures.