Purchasing Assistant

Power Mechanical•Newport News, VA

About The Position

Power Mechanical, Inc. is seeking a hardworking, career-oriented person of good character to thrive as a Purchasing Assistant within our organization. Reports To: Purchasing Department Manager The Purchasing Assistant is responsible for, but not limited to: This position requires: Candidate should be willing and able to learn, be dependable, and have a good work ethic. This position is full-time. Employee will quickly learn the industry as they progress in their position. We focus on character and adaptability so the applicant must have a professional demeanor, be punctual, and a team player who is focused and self-driven. Prerequisite for hire includes passing all background checks. Power Mechanical, Inc. maintains a drug-free work environment and is an Equal Employment Opportunity employer. For more information about Power Mechanical, you can visit the links below: Website: www.powermechanical.com YouTube: www.youtube.com/powermechanical Facebook: www.facebook.com/PowerMechanical

Requirements

Experience in an industrial setting
High school diploma or an equivalent
Ability to work independently and within a team
Excellent customer service
Effective communication skills
Working knowledge of ERP purchasing system (Microsoft Dynamics Great Plains preferred)
Ability to negotiate pricing ensuring the lowest standard cost
Analytical with the ability to effectively solve problems
Ability to safely operate a forklift (training provided)
Effective verbal, listening, and communication skills
Attention to detail and high level of accuracy
Computer skills including spreadsheet, emails and word processing programs
Candidate should be willing and able to learn, be dependable, and have a good work ethic.
Prerequisite for hire includes passing all background checks.
Power Mechanical, Inc. maintains a drug-free work environment and is an Equal Employment Opportunity employer.

Nice To Haves

Knowledge of steel, fittings, and industrial parts preferred
Accounting experience is strongly recommended and preferred
Experience with expense, MRO items preferred

Responsibilities

Perform forklift deliveries as required
Research and resolve PO missing paperwork
Places POs and fulfills requests for quotes as needed in support of the Purchasing Agent
Process employee PPE requests
Research and resolve missing credit card receipts
Create item cards for new items not in system
Research and resolve unreceived PO’s
Prepare PRO tickets, UPS outbound and inbound deliveries
Maintain timely credit card receipts
Prepare tools for vendor repair
Stay current with unreceived PO’s
Close out any open POs that should have been received by the last week of each month
Proofread job numbers, quantities, item cards, etc on POs
Log any process discrepancies as needed
Process requested orders for materials via email, walk-in, phone, material request forms
Create PO/item cards as needed
Follow up with vendor for receipt/delivery date
Email requestor PO#, any details pertaining to order, and anticipated delivery date
Requestor quote-provide item specification and delivery/pickup timeframe
Request purchase approval from Department Heads
Assist Purchasing Agent and Shipping/Receiving and Inventory Coordinator as needed
Receive and invoice POs as needed
Scan and attach all purchasing/receiving/invoicing documents to POs
Obtains invoices from vendors as needed
Assist Shipping/Receiving and Inventory Coordinator with monthly stock counts
Other duties as assigned