Purchasing Assistant

Texas Instruments • Dallas, TX

9h • Onsite

About The Position

Change the world. Love your job. Texas Instruments is actively seeking a Purchasing Assistant to join our team. In this role, you will be responsible for providing administrative and clerical support to purchasing department managers or staff. As a Purchasing Assistant, you will maintain files, logs, records of invoices, purchase orders, and other related documentation. You will maintain information on computer systems. You will also assist in expediting orders. You may assist buyers in contacting vendors to obtain prices and schedule delivery dates and may develop and maintain resources for assigned commodity items. Purchase Order Creation & Processing Generate purchase orders for goods and services while adhering to established procedures and meeting cycle time requirements Review and validate purchase requisitions and supplier quotes to ensure data completeness and accuracy Monitor and manage the incoming purchase requisition queue Purchase Order Maintenance Update delivery schedules and pricing based on supplier confirmations, ensuring proper documentation and system recording Process purchase order modifications and change requests promptly Maintain effective communication with suppliers, procurement teams, accounts payable, supplier management, and logistics departments Resolve discrepancies related to invoicing, supplier records, and receiving Partner with procurement teams to optimize order management based on lead times, business requirements, and pricing fluctuations Provide timely responses to supplier inquiries and internal TI requests Policy Compliance & Process Excellence Demonstrate knowledge of and adherence to TI policies and business guidelines related to purchasing Develop a strong understanding of Purchase-to-Pay processes Advance global P2P strategic objectives through flawless tactical execution Leverage reports to identify and address operational issues Utilize system resources to facilitate supplier onboarding (including Ivalua platform requests) Qualifications Minimum requirements: High school diploma Demonstrated experience with transactional processing or data management in SAP or comparable ERP platforms Adaptability to work both independently and collaboratively within team settings while following guidance and achieving established objectives Exceptional attention to detail with strong multitasking abilities Professional confidence in engaging and communicating with stakeholders at all organizational levels Preferred qualifications: Associate's degree or higher education Self-directed problem-solving approach with capacity for rapid decision-making Strong time management capabilities with proven ability to execute tasks efficiently Excellent verbal and written communication capabilities Proficient computer skills with working expertise in MS Office Suite, particularly Outlook, SharePoint, and Excel Prior professional experience with SAP data entry, particularly within Accounts Payable or Procurement functions Advanced proficiency in MS Office Suite applications, especially Outlook, SharePoint, and Excel Meticulous attention to detail and accuracy Strong customer service orientation Decisive problem-solving under time constraints Effective written and verbal communication abilities Skilled in negotiation and conflict resolution Independent work capability with minimal assistance Resilience and effectiveness in high-pressure environments Work Environment Requirements: Flexibility to participate in early morning or evening global conference calls and collaborate with international team members Onsite presence required in Dallas (5 days per week)

Requirements

• High school diploma
• Demonstrated experience with transactional processing or data management in SAP or comparable ERP platforms
• Adaptability to work both independently and collaboratively within team settings while following guidance and achieving established objectives
• Exceptional attention to detail with strong multitasking abilities
• Professional confidence in engaging and communicating with stakeholders at all organizational levels

Nice To Haves

• Associate's degree or higher education
• Self-directed problem-solving approach with capacity for rapid decision-making
• Strong time management capabilities with proven ability to execute tasks efficiently
• Excellent verbal and written communication capabilities
• Proficient computer skills with working expertise in MS Office Suite, particularly Outlook, SharePoint, and Excel
• Prior professional experience with SAP data entry, particularly within Accounts Payable or Procurement functions
• Advanced proficiency in MS Office Suite applications, especially Outlook, SharePoint, and Excel
• Meticulous attention to detail and accuracy
• Strong customer service orientation
• Decisive problem-solving under time constraints
• Effective written and verbal communication abilities
• Skilled in negotiation and conflict resolution
• Independent work capability with minimal assistance
• Resilience and effectiveness in high-pressure environments

Responsibilities

• Providing administrative and clerical support to purchasing department managers or staff
• Maintaining files, logs, records of invoices, purchase orders, and other related documentation
• Maintaining information on computer systems
• Assisting in expediting orders
• Assisting buyers in contacting vendors to obtain prices and schedule delivery dates
• Developing and maintaining resources for assigned commodity items
• Generating purchase orders for goods and services while adhering to established procedures and meeting cycle time requirements
• Reviewing and validating purchase requisitions and supplier quotes to ensure data completeness and accuracy
• Monitoring and managing the incoming purchase requisition queue
• Updating delivery schedules and pricing based on supplier confirmations, ensuring proper documentation and system recording
• Processing purchase order modifications and change requests promptly
• Maintaining effective communication with suppliers, procurement teams, accounts payable, supplier management, and logistics departments
• Resolving discrepancies related to invoicing, supplier records, and receiving
• Partnering with procurement teams to optimize order management based on lead times, business requirements, and pricing fluctuations
• Providing timely responses to supplier inquiries and internal TI requests
• Demonstrating knowledge of and adherence to TI policies and business guidelines related to purchasing
• Developing a strong understanding of Purchase-to-Pay processes
• Advancing global P2P strategic objectives through flawless tactical execution
• Leveraging reports to identify and address operational issues
• Utilizing system resources to facilitate supplier onboarding (including Ivalua platform requests)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED