Purchasing Assistant/Projects Assistant & Front Desk

Priority StaffCorp•Tulsa, OK

16h•$18 - $22

About The Position

We are seeking a detail-oriented and organized Purchasing Assistant / Projects Assistant to support the Director of Projects and the Purchasing Department, while also serving as the companys main front desk receptionist. This role is a key point of contact for internal teams, visitors, vendors, and job applicants, and plays an important part in maintaining purchasing accuracy, job tracking, and inventory control. Pay: $18-$22/hr

Requirements

Prior experience in purchasing, procurement support, administrative assistance, or front desk roles preferred
Strong attention to detail and organizational skills
Comfortable working with ERP systems (JobBoss experience a plus)
Ability to manage multiple tasks and shifting priorities in a fast-paced environment
Strong communication skills and a professional demeanor
Proficiency with basic computer applications and data entry

Responsibilities

Serve as the companys main receptionist by answering all main phone lines promptly (within two rings), paging employees as needed
Greet and assist company guests and outside vendors in a professional and friendly manner
Provide walk-in job applicants with applications and forward completed applications to Human Resources
Assist the Director of Projects and Procurement Specialist with purchasing and project-related tasks as requested
Support purchase order receiving activities and documentation
Maintain purchase order files in the Electronic Job Folder (EJF) and yellow job book
Maintain and file received purchase orders in the EJF and yellow folders
Reconcile vendor on-time delivery reports within JobBoss
Verify purchased materials against current drawing revisions and support expediting reports for each revision released
Create job costing reports for each order once materials have been purchased
Issue monthly orders booked logs to the Director of Projects
Enter new orders into JobBoss and create corresponding EJFs and yellow folders
Input IE consumables into completed jobs to ensure accurate inventory counts
Initiate job closing material reports to support inventory accuracy
Perform data entry for requests for quotes (RFQs) to material vendors
Act as backup for all Procurement Specialist duties during absences
Perform other duties as assigned by the Director of Projects