Purchasing Assistant (Procurement Specialist)
About The Position
Primary Duties & Responsibilities: Reviews requisitions. Verifies correct authorization signatures appear on forms. Confers with vendors to obtain product or service information such as price, availability, and delivery schedule. Prepares purchase orders and obtains signatures. Follow up on orders and updates system deliveries Set up and negotiate new vendors and payment terms Receives notices from Receiving departments when goods are delivered. Maintains computerized and manual procurement records such as items or services purchased, vendors, costs, and delivery. Discusses defective or unacceptable goods or services with receiving personnel or users, vendors, and others to determine source of trouble and take corrective action. Expedites delivery of goods to users.
Requirements
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of Company.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Knowledge of Microsoft and some kind of ERP system CMMS or Syteline
- Ability to learn and use the CMMS (IMaint) software and ERP software (Syteline).
- Versatile in the use of Pc's including all components of Microsoft Office.
- General understanding of basic Adobe PDF functions
- Basic understanding of GL Codes
- Ability to work in a high volume fast paced manufacturing environment
- Ability to organize and work cross departmentally
- One year certificate from college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
Responsibilities
- Reviews requisitions
- Verifies correct authorization signatures appear on forms
- Confers with vendors to obtain product or service information such as price, availability, and delivery schedule
- Prepares purchase orders and obtains signatures
- Follow up on orders and updates system deliveries
- Set up and negotiate new vendors and payment terms
- Receives notices from Receiving departments when goods are delivered
- Maintains computerized and manual procurement records such as items or services purchased, vendors, costs, and delivery
- Discusses defective or unacceptable goods or services with receiving personnel or users, vendors, and others to determine source of trouble and take corrective action
- Expedites delivery of goods to users
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
