Purchasing Agent

Summit Companies • Louisville, KY

4d

About The Position

The Purchasing Agent is responsible for executing purchasing activities with a focus on accuracy, timeliness, and vendor coordination. This role manages routine and job-specific orders, participates in quoting and sourcing activities, and supports broader procurement goals. Agents are expected to demonstrate sound purchasing judgment, a strong understanding of systems and vendors, and an increasing familiarity with the fire and life safety industry.

Requirements

• 3+ years of purchasing or procurement experience, strongly preferred.
• Experience supporting job-based purchasing and/or inventory replenishment.
• Familiarity with vendor programs, sourcing logic, and purchasing standards.
• Strong written and verbal communication skills.
• Ability to work collaboratively with vendors, internal teams, and operations leaders.
• Clear and professional documentation practices.
• Proficient in Microsoft Office, required.
• Valid driver’s license with acceptable driving record required.
• Must be able to comply with Summit’s Drug and Alcohol Policy and Background screening requirements, which may also include customer specific requirements based on contractual agreements.

Nice To Haves

• Associate’s degree in Business, Supply Chain, or related field preferred. Equivalent work experience may be accepted in lieu of formal education.
• Industry experience in construction, fire protection, or technical service environments, preferred.
• Experience with Oracle Fusion, highly preferred.
• Experience with Salesforce Lightning, preferred.

Responsibilities

• Perform daily purchasing responsibilities, including issuing POs for job and inventory needs in Oracle Fusion.
• Manage standard RFQs and coordinate sourcing efforts for assigned categories or branch needs.
• Communicate with vendors to confirm pricing, availability, delivery timelines, and freight terms.
• Monitor order acknowledgments and lead times; proactively follow up to ensure on-time delivery.
• Support inventory purchasing based on usage patterns and stocking plans.
• Identify and suggest alternate products or vendors when needed due to cost, availability, or urgency.
• Collaborate with Accounts Payable, Warehouse, and Field Operations to resolve order or invoice discrepancies.
• Use Salesforce Lightning to support quoting visibility and maintain communication with internal stakeholders.
• Ensure purchasing records, part details, and system fields are accurate and compliant with policy.
• Assist in the training of new Specialists through informal peer support.
• Escalate complex issues to the Purchasing Lead or Supervisor.
• Other duties as assigned.

Benefits

• Paid Vacation and Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Flexible Spending Accounts
• Long-Term Disability – Employer Paid
• Short-Term Disability – Employer Paid
• Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
• Life Insurance for Team Members and Dependents
• Employee Assistance Program
• Employee Referral Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree