Purchasing Agent

S & K Technologies, Inc.•Marana, AZ

23h

About The Position

The Purchasing Agent is responsible for creating requisitions and POs in Costpoint and maintaining requisition and PO logs. This position will order and expedite parts and raw materials used for the construction of SKDB construction projects. The Purchasing Agent works closely with Operations Management, Program Management, Engineering, Accounting, to ensure successful supplier management and execution in supporting program needs and requirements. The Purchasing Agent is an experienced supply chain and logistics professional specialized in procuring a variety of services, supplies, materials, and equipment. The Purchasing Agent will assist in accounting functions to include support to Accounts Payable and Accounts Receivable. The Purchasing Agent role requires excellent communication and interpersonal skills and the ability to provide complex solutions for a variety of projects. The ideal candidate will be a highly self-motivated professional capable of managing their workload and prioritizing tasks in a fast-paced corporate/construction environment while meeting business critical deadlines.

Requirements

High school diploma/GED required.
A minimum of four years’ purchasing experience is required.
Two years of experience in a Purchasing Agent position where purchasing and inventory were primary focus, preferably in the construction or communication towers industries.
Drivers’ License is required only if the position is required to drive as a part of the job
Demonstrable fluency with computers, software, and general office equipment to include Costpoint, MS Office Suite, project management software, web interfaces, portals, and search engines required.
Attention to detail and ability to perform tasks with interruption is required.
Excellent oral and written communication skills required. Interactions via face to face or over the phone requires a high level of communication skills to enable effective delivery of messaging or instruction to vendors, leaders, and peers.
Ability to resolve complex issues with minimal supervision.
Proactive in addressing questions and concerns in a professional manner.
Excellent organizational skills and attention to detail.
Must be able to successfully complete and pass a pre-employment, post-offer background check and drug test.
Ability to drive for purchasing needs as assigned.

Nice To Haves

Bachelor’s degree in business, purchasing, or related field is preferred.
Ability to read and interpret blueprints and other construction documents a plus.

Responsibilities

Responsible for developing and implementing department policies and procedures surrounding the quality of materials used in the construction process.
Works with minimal supervision to lead purchasing related workflows to facilitate quoting/bidding, buying, purchase order creation, material receiving and tracking.
Procures materials or other goods and/or coordinates activities to competitively price and purchase products and services, such as raw materials, equipment, tools, parts, supplies, and advertising.
Participates in bid evaluation and new vendor selection; may suggest alternate vendors to secure discounts for bulk purchases and best pricing and availability of goods.
Investigates and develops sources of supplies, issues bid requests, prepares bid specifications, initiates formal bid invitations, or requests for proposals; receives and analyzes bids, quotes, and proposals; selects and awards vendors to procure requisitioned commodities, service contracts, and subcontracts along with administering such contracts.
Communicates with vendors to obtain product or service information, such as price, availability, and delivery schedule.
Identifies, qualifies, and contacts potential vendors to receive bids or quotations.
Works with Program Managers, Construction Managers, and Field Leads to execute purchases and issue purchase orders as directed by Program and Construction Management Team.
Coordinates supplier's delivery schedules to meet production needs.
Monitors resource requirements to assure schedule requirements are met.
Ensures competitive pricing for assigned materials.
Interfaces with other departments to resolve problems with timely resolution.
Helps design and implement cost effective strategies related to purchasing to ensure that procedures, quality, and the standards for the department are adhered to and maintained.
Expedites orders and requests as needed.
Performs other tasks as needed in support of operations, customers, and suppliers.
Demonstrates a commitment to continuous improvement daily through work performance.
Coordinates with accounts payable for vendor management, reporting, and submitting required information to ensure prompt and timely payment.
Takes the initiative to resolve purchasing, accounts payable (AP), and accounts receivable (AR) issues with minimal supervision.
Demonstrates proficiency in using Costpoint for accounting functions.
Reviews and approves weekly check schedule, submits coding and invoice corrections when applicable, and works with the corporate AP staff to address issues that arise with invoices, statements, and purchase orders.
Checks invoices against purchase orders and works with Procurement Agent regarding discrepancies
Requests and submits time sensitive wire and ACH payments to corporate office in support of business and customer needs.
Corresponds with vendors relating to invoices and payment questions.
Reviews and verifies invoices in Costpoint against the purchase order for proper coding and cost, enters the approver’s name, purchase order number, and creates a requisition if no purchase order was generated
Other duties as assigned by the business.
Performs timecard updates daily and signs timecard weekly to support reporting and payroll activities.
Maintains objective vendor performance data to include significant cost variations, quality, and schedule performance
Assumes other special activities and responsibilities from time to time as required.
Possess comprehensive knowledge of subject matter.
Participates as a vital crew member and contributes towards the success of the project and organization.
Promote a team approach and maintain dialogue with all employees to exchange information, gather ideas, and promote training.
Collaborate with other company personnel to meet organizational and project deadlines and mission objectives.