Purchasing Agent

City Of Keller • Keller, TX

1d

About The Position

Position Function - Under the direction of the Director and/or Designee, performs assigned duties necessary to support the Purchasing Division through the preparation, tracking, reconciliation of competitive bids, quotations and proposals for good and services.

Requirements

• Required knowledge and experience is normally obtained through the completion of an advanced education from an accredited educational institution of higher learning resulting in a Associate's Degree in Finance, Public Accounting, Public Administration or related field, and one (1) to two (2) years of work related experience in Purchasing or Accounting is required.
• Two (2) years work related experience & certificate in related field may substitute for degree.
• Work requires the ability to read letters, memos, contracts, professional and industry literature, spreadsheets and other job related analysis.
• Work requires the ability to understand and develop computer models for cost analysis and compose financial and budgetary reports.
• Work requires substantial independent judgment and decision-making.  Work is widely varied, involving analyzing and evaluating many complex and significant variables, to include basic mathematical calculations.
• Competent in the use of Microsoft Excel, Word, Outlook, Power Point and organization specific software.  Must be able to research, compile and analyze data, and then present findings to management in an acceptable format.  Must exhibit attention to detail, accuracy, and safety.
• Must be able to monitor and assess workload and projects.
• Ability to work under high demands, short time constraints, and pressure of a fast paced work environment.
• Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, and the general public.  Ability to learn or knowledge of financial record keeping and basic accounting principles.
• Ability to interpret and implement State Purchasing laws, centralized municipal purchasing, contract law, and inventory control processes and procedures.
• Must possess a valid Texas Class C driver license.  Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.

Nice To Haves

• Public purchasing experience is preferred.

Responsibilities

• Performs assigned duties necessary to support the Purchasing Division through the preparation, tracking, and reconciliation of competitive bids, quotes and/or proposals for goods and services. Duties may include, but are not limited to: maintaining bid and vendor lists; drafting advertisements and/or public notices; conducting bid tabulations; purchase order issuance, tracking and reconciliation; and billing processes and procedures. Responsible for auditing awarded contracts for compliance, and tracking accounts. Manage eBID system for vendor management, electronic BID process, and contract management. Manage city-wide billings through extensive auditing and GL allocation.
• Performs Administrative duties necessary for the assignment, termination, reconciliation, and quarterly auditing of department purchasing cards, invoicing and payments, and violations reporting. Manage city-wide online auction process; evaluate CIP PO & project accounting; lead to Accounts Payable Technician; create & maintain purchasing procedures manual; and train with external departments.
• Performs assigned duties necessary for city-wide purchasing and accounts payable training, including but not limited to program development, new hire training, individual training; annual update of purchasing templates for departmental use; Legislative review & implementation; and annual audit duties.
• Performs additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree