Purchasing Agent (Logistics)

Department of Veterans Affairs•Marion, IN

32d•Onsite

About The Position

Conducts purchasing for a VA Medical Center, and supported catchment area, under the micro purchase threshold and must have knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulations (VAAR) and other federal procurement laws. This is an OPEN CONTINUOUS ANNOUNCEMENT and will remain open until March 31, 2026 or until the position is filled. Eligible applicants will be referred on a rolling basis until all positions are filled. The duties of the Purchasing Agent includes but is not limited to: Purchasing Support (50%) Reviews and edits purchase requests to ensure the item or service is adequately described based on the requester's need. Ensures all information has been provided and the request is consistent with legal requirements. Obtains necessary product information, price information and procedures for written or verbal purchase orders. Utilizes different ordering, reporting procedures, and purchasing methods depending on the type quantity, dollar value, and urgency of the requirement. Review Fund Control Points and verify the running balances to ensure procurement obligations are complete and approved prior to placing orders. Represents the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance. Monitor vendor performance through personal contact, review progress reports, and discuss reasons for delays, failures, or price changes. Tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends. Procurement Support (30%): Procures supplies and services to meet the purchase, rental, or lease needs of the organization. Conducts open market research for purchases of routine equipment, supplies, and services. Retrieves documents from files to extract information for use in compiling reports and resolving discrepancies. conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements. Utilizes various web-based applications to identify required sources of supply. Administrative Support (20%): Serves as the first line of contact for medical staff and customers in regard to procured items. Provides clerical support and coordination to approving officials and administrators. Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility.

Requirements

knowledge of the Federal Acquisition Regulation (FAR)
knowledge of VA Acquisition Regulations (VAAR)
knowledge of other federal procurement laws

Responsibilities

Reviews and edits purchase requests
Ensures all information has been provided and the request is consistent with legal requirements
Obtains necessary product information, price information and procedures for written or verbal purchase orders
Utilizes different ordering, reporting procedures, and purchasing methods depending on the type quantity, dollar value, and urgency of the requirement
Review Fund Control Points and verify the running balances to ensure procurement obligations are complete and approved prior to placing orders
Represents the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance
Monitor vendor performance through personal contact, review progress reports, and discuss reasons for delays, failures, or price changes
Tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends
Procures supplies and services to meet the purchase, rental, or lease needs of the organization
Conducts open market research for purchases of routine equipment, supplies, and services
Retrieves documents from files to extract information for use in compiling reports and resolving discrepancies
conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements
Utilizes various web-based applications to identify required sources of supply
Serves as the first line of contact for medical staff and customers in regard to procured items
Provides clerical support and coordination to approving officials and administrators
Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility