Purchasing Agent - Facilities Management & Campus Services (FMCS)

Carnegie Mellon University • Pittsburgh, PA

1d

About The Position

Carnegie Mellon University’s Facilities Management & Campus Services (FMCS) is seeking a Purchasing Agent to join our team. This role offers an exciting opportunity for an individual who thrives in a dynamic and challenging environment and is committed to excellence and integrity. The Purchasing Agent will support FMS Supply & Logistics and act as a Buyer for the FMCS division. This position requires adaptability, strong organizational skills, and the ability to collaborate effectively with internal and external partners while upholding the mission and values of the university. Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Requirements

• Associate or bachelor’s degree in a related field, or equivalent experience.
• Minimum 1–3 years of relevant experience which can include: Procurement, purchasing, vendor management, logistics, or accounting.
• Strong communication, organizational, and problem-solving skills.
• Proficiency in computer applications and analytical tools.
• Ability to work collaboratively and independently.
• Strong attention to detail and accuracy in record-keeping.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.
• Flexibility to work occasional evenings or weekends as required.
• Successful completion of a pre-employment background check.
• Pre-employment drug and alcohol screening.
• Applicants for this position must be currently legally authorized to work for CMU in the United States.
• CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.
• CMU is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Nice To Haves

• Experience with Oracle or similar ERP systems preferred.
• Maintenance, Repairs, and Operations (MRO) experience highly desirable.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

• Procurement & Financial Reconcile invoices with Accounts Payable to ensure timely and accurate payments.
• Utilize Oracle ERP to create, maintain, and manage purchase orders.
• Oversee Purchasing Card transactions, including payment processing and reconciliation.
• Create and manage blanket purchase orders and change orders for inventory and special material requests.
• Generate and process purchase orders; maintain accuracy in pricing, quantities, and timely closure.
• Ensure proper oversight and accountability for university and third-party funds.
• Collaborate with Central Procurement Services on procurement strategies, compliance, and university initiatives.
• Logistics Coordinate with suppliers regarding back-ordered materials and outstanding deliveries.
• Schedule and manage pickups, deliveries, and returns with suppliers and transportation providers.
• Respond promptly to vendor and logistics inquiries.
• Inventory & Documentation Process packing slips for pickups and deliveries to designated FMCS locations.
• Monitor and track received materials in the FMS Storeroom.
• Maintain and update vendor profiles in payment processing systems.
• Assist with inventory control activities, including cycle counts, annual physical inventory, and general housekeeping.
• Administrative Manage uniform procurement and vendor oversight, including ordering, invoice processing, and product receipt.
• Maintain tracking spreadsheets and provide timely updates to employees.

Benefits

• Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.
• Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
• Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree