Purchasing Agent (61135)

ADAMS AND ASSOCIATES INC•Town of Bethlehem, NY

11h•Onsite

About The Position

The Purchasing Agent is responsible for managing the procurement of goods and services necessary to support center operations. This role ensures purchases are cost-effective, compliant with federal regulations and company policies, and aligned with the mission of Job Corps. The Purchasing Agent works closely with department managers, vendors, and finance staff to maintain accurate purchasing records and inventory controls. Hours: Monday-Friday 8:00am-5:00pm Competencies Attention to detail and accuracy Ethical judgment and integrity Strong problem-solving abilities Customer service mindset Team collaboration

Requirements

Associate of Arts Degree from an accredited school REQUIRED
Three to five years of experience including oversight of contracts, sub contracts and experience with Federal Acquisition Regulations preferred.
Computer literacy and proficiency in Microsoft suite of applications is required.
Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping and crouching.
Demonstrates the ability to lift 40 pounds and/or the ability to assess the lift load in order to ask for necessary assistance.

Responsibilities

Follows all integrity guidelines and procedures and ensures no manipulation of student data.
Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training.
Procures goods and services for the Center in accordance with Company purchasing policies and procedures.
Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs.
May provide direct supervision to purchasing staff.
Assists the F&A Director in budget preparation and control.
Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL.
Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers.
Utilizes the federal supply schedules as needed.
Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms.
Assures required vendor performance evaluation for determination of continued goods and/or services.
Coordinates with the Center Finance function to confirm pricing information.
Administers the Center subcontract program to assure meeting the Subcontract Plan goals.
Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines.
Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function.
Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues.
Maintains required logs, computer database and prepares and submits required Company and Government reports.
Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc. ) from cradle to grave.
Practices superior customer service and communication, including timely feedback on purchase requests.
Fills staff vacancies in a timely manner.
Effectively motivates, empowers and requires staff to perform his/her job responsibilities.
Employs sound time-management and delegation skills.
Holds staff accountable for producing quality work, develops staff for career progression and disciplines staff that fail to meet goals.
Provides required/supplemental training for new and current employees.
Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns.
Develops Center-beneficial linkages within the community to enhance and promote local procurement activity.
Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community.
Mentors, monitors and models the Career Success Standards as required by the PRH.
Shows respect and courtesy to students and holds them accountable for their actions and behavior.
Provides quality services for students and ensures that quality is maintained and student needs are met.
Pursues improvement and enhancement of requisite services.
Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
Provides quality and timely information to DOL/Company when requested.
Effectively articulates thoughts and ideas.
Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions.
Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
Other duties as assigned.