Purchasing Agent

B & D Industries•Rensselaer, NY

19d

About The Position

The Purchasing Agent is an entry level position that is responsible for maintaining a relationship between the company and its selected vendors. This allows for the efficient and productive supply of material resources to the organization. The position uses independent judgment with matters of significance and is responsible for ensuring that all purchase orders are complete, accurate, and are submitted on time. Measurements and controls will be used to ensure an accurate purchase order process. It requires knowledge of purchasing policies and procedures, excellent communication skills, and developing and maintaining highly effective working relationships with other departments and external customers. High proficiency in the use of data base software, Microsoft Excel spreadsheets, and Outlook will be needed. There is a need for someone who can stimulate and motivate others while being aware of and responsive to their needs and concerns. The person in this position must be friendly and genuinely interested in the business, keeping deadlines, the needs of others, management, the team, and customers.

Requirements

Knowledge of purchasing policies and procedures
Excellent communication skills
Developing and maintaining highly effective working relationships with other departments and external customers
High proficiency in the use of data base software, Microsoft Excel spreadsheets, and Outlook
Must be friendly and genuinely interested in the business, keeping deadlines, the needs of others, management, the team, and customers
Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate and percent
Must have excellent computer skills to include Outlook and Excel
A high level of proficiency in spreadsheet work is required
The job requires intermediate computer proficiency and advanced critical thinking skills

Nice To Haves

Associate degree in relevant field is a plus, but not a requirement
Previous work experience is preferred, but not required

Responsibilities

File and keep necessary records while providing routine administrative support
Answer multiple phone lines and enter purchase orders into database software
Maintaining purchase orders via distribution and tracking
Communicate with vendors along with B&D’s internal and field personnel
Correct job numbers, phases, and purchase orders that are duplicated
For vendor meetings, take notes and share with the team anything that may impact the procurement process
Verify invoice pricing to purchase order
Arrange the return of materials as needed with foremen and vendors and follow through to make sure credit is received from vendors
Work effectively as a member of a team that develops and maintains business unit work relationships
Contribute to the achievement of joint objectives
Work ethic requires a self-starter to work with little direction, must be able to multi-task, and is well-organized
If applicable, must be able to mentor and lead the purchasing assistants with guidance
Responds promptly to customer needs and requests for information and assistance; meets commitments
Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate and percent
Work within an approved budget, develop and implement cost-saving measures
Contribute to profits and revenue while conserving organizational resources
Must have excellent computer skills to include Outlook and Excel
A high level of proficiency in spreadsheet work is required
Physical demands include long hours sitting, using a computer, standing, pulling/pushing, walking, lifting, and climbing
The job requires intermediate computer proficiency and advanced critical thinking skills
Other duties, activities, and responsibilities may vary and change as assigned