Purchasing Agent (60202)

ADAMS AND ASSOCIATES INC•Edinburgh, IN

6d•$58,686•Onsite

About The Position

The Atterbury Job Corps Center is seeking a Purchasing Agent to join our dynamic team! At the Atterbury Job Corps, we work with youth ages 16-24 and provide them residential services, and academic and career training, all at no cost to the student. We are a federally funded program administered by the Department of Labor. We are a year-round, self-paced program for our students. If you are passionate about helping disadvantaged students, get the support they need to become successful adults, this could be the position for you! We have a true team approach to our work. All staff collaborate to support the needs of students and the Center. We work hard because our amazing students deserve the best from us. We have fun because we love what we do! Careers Begin Here! POSITION SUMMARY Responsible for the purchasing function for all Center needs. May supervise the Purchasing Assistant. Responsible for all procurement activities for the Center to ensure that Center staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures. Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training. Procures goods and services for the Center in accordance with Company purchasing policies and procedures. Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs. May provide direct supervision to purchasing staff. Assists the Administration Director in budget preparation and control. Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL. Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers. Utilizes the federal supply schedules as needed. Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms. Assures required vendor performance evaluation for determination of continued goods and/or services. Coordinates with the Center Finance function to confirm pricing information. Administers the Center subcontract program to assure meeting the Subcontract Plan goals. Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines. Maintains required logs, computer database and prepares and submits required Company and Government reports. Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave. Practices superior customer service and communication, including timely feedback on purchase requests. Fills staff vacancies in a timely manner. Effectively motivates, empowers and requires staff to perform his/her job responsibilities. Employs sound time-management and delegation skills. Holds staff accountable for producing quality work, develops staff for career progression and disciplines staff that fail to meet goals. Provides required/supplemental training for new and current employees. Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns. Develops Center-beneficial linkages within the community to enhance and promote local procurement activity. Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community. Other duties as assigned.

Requirements

High School Diploma or equivalent required.
Computer literacy and proficiency in Microsoft suite of applications is required.
Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping and crouching.
Demonstrates the ability to lift 40 pounds and/or the ability to assess the lift load in order to ask for necessary assistance.

Nice To Haves

Degree or certification from an accredited or relevant certified training program or school preferred.
Three or more years of experience including oversight of contracts, subcontracts and experience with Federal Acquisition Regulations preferred.

Responsibilities

Responsible for the purchasing function for all Center needs.
May supervise the Purchasing Assistant.
Responsible for all procurement activities for the Center to ensure that Center staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures.
Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training.
Procures goods and services for the Center in accordance with Company purchasing policies and procedures.
Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs.
May provide direct supervision to purchasing staff.
Assists the Administration Director in budget preparation and control.
Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL.
Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers.
Utilizes the federal supply schedules as needed.
Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms. Assures required vendor performance evaluation for determination of continued goods and/or services.
Coordinates with the Center Finance function to confirm pricing information.
Administers the Center subcontract program to assure meeting the Subcontract Plan goals.
Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines.
Maintains required logs, computer database and prepares and submits required Company and Government reports.
Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave.
Practices superior customer service and communication, including timely feedback on purchase requests.
Fills staff vacancies in a timely manner. Effectively motivates, empowers and requires staff to perform his/her job responsibilities. Employs sound time-management and delegation skills. Holds staff accountable for producing quality work, develops staff for career progression and disciplines staff that fail to meet goals.
Provides required/supplemental training for new and current employees.
Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns.
Develops Center-beneficial linkages within the community to enhance and promote local procurement activity. Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community.
Other duties as assigned.