Purchasing Agent Material Distribution

University Hospitals•Shaker Heights, OH

About The Position

This position is responsible for managing procurement activities, including creating purchase orders and ensuring timely supply of goods and services. The role involves resolving invoice and system-related issues by interfacing with end users, suppliers, Accounts Payable, and other stakeholders, while maintaining data integrity within Oracle modules. Additionally, the position supports contract setup, monitors reports for discrepancies, and implements strategies to improve operational efficiency.

Requirements

Bachelor's Degree (Required) or in Lieu of degree, 8+ years of experience relevant experience working in a procurement, purchasing, supply chain and/or Oracle environment (Required)
1+ years of experience in purchasing, accounting, customer service or supply chain experience (Required)
Computer skills in Microsoft Office, Excel and Windows. (Required proficiency)
Familiarity with operation of standard office equipment (Required proficiency)
Must possess good customer service skills for both internal and external customers (Required proficiency)

Nice To Haves

Experience with Oracle, Lawson, SAP, PeopleSoft or other ERP system (Preferred proficiency)
Certification in purchasing or healthcare supply chain (Preferred)

Responsibilities

Creates purchase orders timely to meet supply and service needs of the system departments.
Assists customers with questions about i-procurement module.
Interfaces with end users, suppliers, AP, and receiving to resolve invoice issues.
Uses and interprets Invoice Inquiry module related to PO-Invoices.
Completes templates and communicates changes and additions to the Oracle Item Integrity coordinator.
Assists UHPS site setup department with adding offices to Premier contract module.
Reviews matching holds by buyer report, and works with AP to minimize and resolve issues without impacting patient care.
Reviews monthly, the RNI – Receipt No Invoice report and INR – Invoice No Receipt report, and performs monthly cleanup as necessary.
Implements procurement strategies and innovation for operational efficiencies.
Performs other duties as assigned.
Complies with all policies and standards.
For specific duties and responsibilities, refer to documentation provided by the department during orientation.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.