Purchasing Agent II (S03190)

Montgomery College

About The Position

Montgomery College, Central Services, has an immediate need for a FT Purchasing Agent II. The work schedule is Monday – Friday, 8:30– 5:00pm. This is a Bargaining, Exempt, grade 27 position. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness. Duties include but are not limited to: Interpret applicable laws, regulations, policies and procedures to ensure compliance. Review and analyze purchase requisitions for completeness, accuracy, clarify purchase requirements, determine the appropriate procurement method, and ensure compliance with policies and procedures. Collect and analyze technical information, develop bid specifications, and issue Request for Bid/Request for Proposal. Conduct pre-proposal and pre-bid conferences and bid opening. Tabulate, analyze, and evaluate bids/proposals, conduct post-bid/proposal clarifications, determine the responsive and responsible bidder/offerors; conduct reference checks, and, recommend award of contract. Establish annual and multi-year contracts, monitor vendor performance, initiate contract renewals, modifications, and contract terminations. Work with Finance staff to verify funding appropriations and facilitate proper invoicing and payment. Work with Receiving and Warehousing regarding order receipt and delivery. Maintain awareness of new products, price changes, and other information that could affect purchasing of items. Negotiate pricing, and terms and conditions with vendors, when needed. Research and develop strategic sourcing solutions to achieve cost efficiency and streamline purchasing processes. Research other agency's contracts and contact with peers in other public agencies to verify contract information. Provide training to the College users and participate in the vendor outreach. Issue purchase orders and change orders, or use college issued p-card when appropriated, and within spend authority. Lead/facilitate contract kickoff meetings. Perform other duties as assigned.

Requirements

Bachelor’s degree in an academic field relevant to the assigned area.
Three (3) years of experience in the public procurement field as buyer or purchasing agent.
Certified Public Professional Buyer Certification (CPPB) - Association of Certified Public Professional Buyers
The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
Attach a cover letter of interest and curriculum vitae to your position.

Nice To Haves

Experience as purchasing agent or buyer at public (not private) college or university is preferred.
Experience in applying state and local procurement laws, regulations and practices is preferred.
Experience in Workday is preferred.
Construction procurement experience is preferred, but not required.

Responsibilities

Interpret applicable laws, regulations, policies and procedures to ensure compliance.
Review and analyze purchase requisitions for completeness, accuracy, clarify purchase requirements, determine the appropriate procurement method, and ensure compliance with policies and procedures.
Collect and analyze technical information, develop bid specifications, and issue Request for Bid/Request for Proposal.
Conduct pre-proposal and pre-bid conferences and bid opening.
Tabulate, analyze, and evaluate bids/proposals, conduct post-bid/proposal clarifications, determine the responsive and responsible bidder/offerors; conduct reference checks, and, recommend award of contract.
Establish annual and multi-year contracts, monitor vendor performance, initiate contract renewals, modifications, and contract terminations.
Work with Finance staff to verify funding appropriations and facilitate proper invoicing and payment.
Work with Receiving and Warehousing regarding order receipt and delivery.
Maintain awareness of new products, price changes, and other information that could affect purchasing of items.
Negotiate pricing, and terms and conditions with vendors, when needed.
Research and develop strategic sourcing solutions to achieve cost efficiency and streamline purchasing processes.
Research other agency's contracts and contact with peers in other public agencies to verify contract information.
Provide training to the College users and participate in the vendor outreach.
Issue purchase orders and change orders, or use college issued p-card when appropriated, and within spend authority.
Lead/facilitate contract kickoff meetings.
Perform other duties as assigned.