PURCHASING AGENT I - 64028402

State of Florida

6d • Onsite

About The Position

This is a Career Service Purchasing Agent I position working in the Lee County Department of Health.

This position is under the direct supervision of the Purchasing Supervisor - SES This position is responsible for work involving the procurement of commodities and services, fleet management, and inventory control for the Department of Health in Lee County.

Applies effective sourcing techniques to obtain best cost available for all purchases. Reviews purchase requisitions to ensure accuracy. Processes purchase orders, including, but not limited to, order creation, approval, tracking, reconciliation, problem resolution, and returns. Receives, inspects, and coordinates the delivery of all commodities ordered.

Processes purchasing card transactions in State Purchasing Card system. Ensure receipts and backup documentation for each transaction is available for review. Communicate discrepancies with card holders and purchasing supervisors.

Assists local fleet coordinator with tasks related to vehicle readiness, including, but not limited to, proper documentation in vehicles and driving vehicles to and from the county fleet maintenance facility.

Sorts and meters outgoing US mail by department for Postmaster pickup. Delivers outgoing post to bulk mail unit.

Delivers received commodities to various DOH-Lee sites per schedule.

Ensures that purchased assets meeting defined criteria are entered into the agency's inventory management system and tagged appropriately. Provides county personnel with inventory information as required.

Remains current on purchasing policies and procedures. Disseminates pertinent information and provides guidance to DOH-Lee staff.

Performs other duties as assigned.

Requirements

• Knowledge of principles, practices and procedures related to procurement.
• Skilled in operating computers, printers, and scanners
• Skilled in the use of Microsoft Excel
• Skilled in the use of Microsoft Word
• Skilled in the use of Microsoft Outlook
• Skilled in collecting, interpreting, and analyzing data.
• Skilled in arithmetic
• Ability to organize and maintain filing systems.
• Ability to interpret and apply rules, regulations, policies, and procedures.
• Ability to establish and maintain effective working relationships with others.
• Ability to prioritize individual workload.
• Ability to communicate effectively verbally and in writing.
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time.
• Ability to lift and carry up to 50 pounds as needed.
• Ability to work independently or with minimal supervision.
• Ability to work with occasional loud noises.
• Experince using Microsoft Office applications (Excel, Outlook, Word)
• Ability to lift and carry up to 50 pounds
• Ability to follow state or agency purchasing policies and procedures
• Incumbent must possess a valid Florida Driver License and have a motor vehicle to carry out these duties.
• Selected immunizations or titers and/or periodic screening for tuberculosis may be recommended for this position.
• This position will abide by all state and federal laws, rules, and DOH Policies and Procedures.
• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment.
• This position is authorized to transport confidential information outside of established DOH-Lee facilities and must comply with parameters defined in DOHP 50-10.

Responsibilities

• Applies effective sourcing techniques to obtain best cost available for all purchases.
• Reviews purchase requisitions to ensure accuracy.
• Processes purchase orders, including, but not limited to, order creation, approval, tracking, reconciliation, problem resolution, and returns.
• Receives, inspects, and coordinates the delivery of all commodities ordered.
• Processes purchasing card transactions in State Purchasing Card system.
• Ensure receipts and backup documentation for each transaction is available for review.
• Communicate discrepancies with card holders and purchasing supervisors.
• Assists local fleet coordinator with tasks related to vehicle readiness, including, but not limited to, proper documentation in vehicles and driving vehicles to and from the county fleet maintenance facility.
• Sorts and meters outgoing US mail by department for Postmaster pickup.
• Delivers outgoing post to bulk mail unit.
• Delivers received commodities to various DOH-Lee sites per schedule.
• Ensures that purchased assets meeting defined criteria are entered into the agency's inventory management system and tagged appropriately.
• Provides county personnel with inventory information as required.
• Remains current on purchasing policies and procedures.
• Disseminates pertinent information and provides guidance to DOH-Lee staff.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed