Purchasing Administrator
About The Position
Summary : The Production Buyer Assistant provides administrative and analytical support to the Production Buying team within a manufacturing environment. This role is responsible for data entry, inquiry management, reporting support, and special projects to ensure the smooth execution of procurement activities. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced production setting. This is a contract role with no guarantee of conversion to full-time/permanent status. Key Responsibilities Provide day-to-day administrative support to Production Buyers Perform accurate and timely data entry in ERP systems and supplier portals Field incoming inquiries (internal and external) and route to the appropriate buyer or department Support purchase order maintenance, updates, and documentation Assist with tracking supplier performance, pricing updates, and cost changes Compile and analyze procurement-related data to support reporting and decision-making Prepare reports, spreadsheets, and presentation materials as needed Assist with special projects related to cost savings, process improvement, and supply continuity Maintain organized records and documentation in accordance with company procedures Support cross-functional communication between purchasing, production, logistics , quality, and finance Minimum Qualifications 2–3 years of experience in an administrative role Experience in a manufacturing environment Prior experience in procurement or supply chain strongly preferred Required Skills and Abilities Strong time management skills with the ability to manage multiple, conflicting priorities High attention to detail and accuracy Ability to work effectively in a fast-paced production environment Strong written and verbal communication skills Proficiency in Microsoft Excel and other MS Office applications Demonstrated aptitude for learning ERP systems and supplier portals Analytical mindset with ability to interpret data and support reporting needs Professional, team-oriented approach with strong internal customer service skills Supervisory Responsibilities This role does not include direct supervision of staff Working Conditions Primarily office-based (hybrid schedule), with regular interaction in factory environments Occasional exposure to noise typical of manufacturing settings Ability to sit for extended periods We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law . Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Employer (EOE) – Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender, identity, disability, protected veteran status and national origin. At Astemo, we’re challenging the status quo with the power of diversity, inclusion, and collaboration. Our goal is to build an inclusive work environment that celebrates the differences of our employees. We want to ensure that every employee feels valued, respected and empowered. We don’t just accept difference—we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Astemo is proud to be an equal opportunity employer. If you need a reasonable accommodation to apply for a job at Astemo, please send the nature of the request and contact information to [email protected] when applying for the position.
Requirements
- 2–3 years of experience in an administrative role
- Experience in a manufacturing environment
- Strong time management skills with the ability to manage multiple, conflicting priorities
- High attention to detail and accuracy
- Ability to work effectively in a fast-paced production environment
- Strong written and verbal communication skills
- Proficiency in Microsoft Excel and other MS Office applications
- Demonstrated aptitude for learning ERP systems and supplier portals
- Analytical mindset with ability to interpret data and support reporting needs
- Professional, team-oriented approach with strong internal customer service skills
Nice To Haves
- Prior experience in procurement or supply chain strongly preferred
Responsibilities
- Provide day-to-day administrative support to Production Buyers
- Perform accurate and timely data entry in ERP systems and supplier portals
- Field incoming inquiries (internal and external) and route to the appropriate buyer or department
- Support purchase order maintenance, updates, and documentation
- Assist with tracking supplier performance, pricing updates, and cost changes
- Compile and analyze procurement-related data to support reporting and decision-making
- Prepare reports, spreadsheets, and presentation materials as needed
- Assist with special projects related to cost savings, process improvement, and supply continuity
- Maintain organized records and documentation in accordance with company procedures
- Support cross-functional communication between purchasing, production, logistics , quality, and finance
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
