Purchasing & A/P Specialist

CorePrint Solutions, Inc.

2d

About The Position

As a Purchasing and Accounts Payable Specialist in Business Solutions at CorePrint Solutions, you will play a critical role in ensuring the smooth flow of purchasing, vendor coordination, and accounts payable processes. This position is responsible for executing time-sensitive procurement and billing activities with a high level of accuracy, urgency, and follow-through while also ensuring the company consistently receives the best value in pricing and service.

In addition, this role serves as a key support function for front office operations, stepping in to assist with incoming calls, customer inquiries, and visitor interactions when needed. Success in this role means balancing operational responsibilities with a team-first mindset—ensuring both vendor processes and customer needs are handled promptly, professionally, and without disruption. This position requires sound judgment, strong communication, and a commitment to both operational excellence and customer experience.

Requirements

• High school diploma or equivalent required
• 2–5 years of experience in administrative, operations, purchasing, or accounting support roles
• Hands-on experience with purchase orders, invoicing, and vendor coordination
• Experience evaluating vendor pricing and making cost-conscious purchasing decisions
• Proven ability to manage time-sensitive tasks with a high degree of accuracy and urgency
• Experience working in a fast-paced, multi-department environment
• Proficiency with Microsoft Outlook, Excel, and Teams
• Strong attention to detail, particularly in financial data, pricing, and documentation
• Excellent communication skills with the ability to interact professionally and assertively with vendors
• Ability to manage multiple priorities while ensuring timely completion of tasks
• Strong organizational skills and commitment to follow-through
• Proactive problem-solving skills, especially in identifying and resolving discrepancies
• High level of integrity and ability to make objective, business-focused decisions
• Dependable, responsive, and process-driven

Nice To Haves

• Associate’s or bachelor’s degree preferred
• Experience with QuickBooks Online or similar accounting software
• Familiarity with CRM or ticketing systems (e.g., FreshService)
• Experience supporting purchasing and accounts payable in a high-volume environment
• Strong ability to negotiate pricing and evaluate vendor proposals
• Experience identifying and onboarding new vendors or suppliers
• A mindset focused on continuous improvement, cost savings, and operational efficiency
• Ability to anticipate supply or vendor issues and proactively address them
• Comfort providing front desk backup support in a professional, customer-facing capacity
• Strong time management skills with the ability to meet same-day processing expectations

Responsibilities

• Processing purchase orders with urgency and accuracy, ensuring same-day submission when received by cutoff times
• Comparing vendor pricing and sourcing options to ensure the best value for goods and services
• Communicating with vendors to obtain order confirmations, tracking details, and delivery timelines
• Proactively tracking inbound orders and providing timely updates to internal stakeholders
• Coordinating with warehouse and logistics teams to confirm receipt of goods and resolve discrepancies
• Maintaining accurate and organized records of purchase orders, pricing history, and vendor communications
• Reviewing incoming invoices for accuracy and alignment with purchase orders, pricing agreements, and contracts
• Routing invoices for approval and ensuring timely processing to meet payment terms
• Partnering with Accounting to ensure bills are entered, approved, and paid without delay
• Evaluating vendor performance, including pricing competitiveness, service quality, and reliability
• Identifying and onboarding new vendors to improve cost, service, or product availability
• Maintaining professional, objective vendor relationships focused on performance, value, and service—not incentives or personal influence
• Serving as a responsive and accountable point of contact for vendors, manufacturers, and partners
• Following up consistently to ensure open items, discrepancies, and questions are resolved promptly
• Answering incoming phone calls and assisting customers ensuring continuity of service
• Greeting visitors and supporting front office needs during coverage gaps (lunches, absences, high-volume periods)
• Providing timely, professional assistance to customers and routing inquiries appropriately when supporting front desk functions
• Assisting with cross-functional administrative coordination, including sales and service support
• Identifying process gaps and recommending improvements to purchasing, invoicing, and vendor management workflows
• Maintaining a high level of organization, accountability, and ethical standards across all responsibilities

Benefits

• Generous Time Off: PTO and paid holidays.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: Social events, employee sports teams, bring your kid to work day, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED