Purchaser

Westgate Resorts•Kissimmee, FL

About The Position

The Food & Beverage Purchaser is responsible for sourcing, ordering, and managing all food, beverage, and supply products needed to support the operation of restaurants, bars, cafeterias, outdoor outlets, banquet services, and retail locations. This role ensures accurate purchasing, cost control, inventory accuracy, vendor compliance, and timely delivery of products. The Purchaser works closely with Culinary, F&B Management, Warehouse/Receiving, and Accounting to support operational excellence, maintain product quality, and uphold budgetary goals. Source, order, and replenish food, beverage, chemical, paper goods, and operational supplies based on outlet needs and par levels. Maintain vendor, distributor, and supplier communication and relationships, negotiate pricing, and evaluate purchasing options to ensure quality and cost efficiency. Create purchase orders, verify quantities, monitor order status, and resolve order discrepancies. Ensure all purchases meet company standards, menu specifications, and quality expectations. Review inventory reports, stock levels, usage patterns, and waste trends to determine accurate ordering quantities. Monitor food and beverage costs, align purchasing with budget expectations, and recommend cost-saving opportunities. Coordinate with Receiving and Warehouse teams to ensure accurate and timely deliveries. Verify product quality, expiration dates, packaging integrity, and compliance with specifications upon arrival. Report damaged goods, shortages, or quality issues to vendors and request credits or replacements. Ensure proper storage standards, rotation practices (FIFO), and temperature compliance support. Evaluate vendor performance, reliability, pricing, and product consistency. Collaborate with Chefs, Managers, and Outlet Supervisors to understand product needs, menu revisions, and operational requirements. Prepare purchasing reports, cost analyses, receiving logs, and documentation for Accounting. Support special events, banquets, and peak seasons by coordinating additional product needs in advance. Adhere to food safety regulations, sanitation standards, and proper handling guidelines for purchased products. Ensure compliance with alcohol purchasing laws, distributor requirements, and internal alcohol control policies. Maintain accurate records for audit purposes, including invoices, purchase orders, and credits. Other duties as assigned. To excel in this role, you must embody our core values of integrity, passion, and a strong work ethic. These values are essential to our success, and we are looking for someone who shares our commitment.

Requirements

3-5 years of relevant experience in purchasing and inventory control or related field, with demonstrated ability to order supplies and keep cost control.
High school diploma or General Education Degree (GED) required.
Strong understanding of procurement processes, cost control, and inventory management.
Ability to analyze usage trends, par levels, and financial reports to support accurate ordering.
Knowledge of food specifications, beverage products, and quality standards.
Familiarity with restaurant, bar, deli, cafeteria, coffee shop, retail, and banquet operations.
Understanding of food safety regulations, storage requirements, product handling, and expiration management.
Proficiency with purchasing software, POS inventory modules, and Microsoft Excel.
Strong communication skills for coordinating with vendors, leadership, and internal teams.
Ability to negotiate pricing, resolve discrepancies, and maintain professional vendor relationships.
Close attention to detail with the ability to manage multiple orders, deadlines, and priorities.
Ability to quickly identify supply issues, shortages, or product inconsistencies and take corrective action.
Strong organizational skills to maintain accurate records and support audits.

Responsibilities

Source, order, and replenish food, beverage, chemical, paper goods, and operational supplies based on outlet needs and par levels.
Maintain vendor, distributor, and supplier communication and relationships, negotiate pricing, and evaluate purchasing options to ensure quality and cost efficiency.
Create purchase orders, verify quantities, monitor order status, and resolve order discrepancies.
Ensure all purchases meet company standards, menu specifications, and quality expectations.
Review inventory reports, stock levels, usage patterns, and waste trends to determine accurate ordering quantities.
Monitor food and beverage costs, align purchasing with budget expectations, and recommend cost-saving opportunities.
Coordinate with Receiving and Warehouse teams to ensure accurate and timely deliveries.
Verify product quality, expiration dates, packaging integrity, and compliance with specifications upon arrival.
Report damaged goods, shortages, or quality issues to vendors and request credits or replacements.
Ensure proper storage standards, rotation practices (FIFO), and temperature compliance support.
Evaluate vendor performance, reliability, pricing, and product consistency.
Collaborate with Chefs, Managers, and Outlet Supervisors to understand product needs, menu revisions, and operational requirements.
Prepare purchasing reports, cost analyses, receiving logs, and documentation for Accounting.
Support special events, banquets, and peak seasons by coordinating additional product needs in advance.
Adhere to food safety regulations, sanitation standards, and proper handling guidelines for purchased products.
Ensure compliance with alcohol purchasing laws, distributor requirements, and internal alcohol control policies.
Maintain accurate records for audit purposes, including invoices, purchase orders, and credits.
Other duties as assigned.

Benefits

Comprehensive health benefits – medical, dental and vision
Paid Time Off (PTO) – vacation, sick, and personal
Paid Holidays
401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Family benefits including pregnancy, and parental leave and adoption assistance
Wellness Programs
Flexible Spending Accounts
Tuition Assistance
Military Leave
Employee Assistance Program (EAP)
Life, Disability, Accident, Critical Illness & Hospital Insurance
Pet Insurance
Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs