Services Procurement Purchaser III

TX-HHSC-DSHS-DFPS • Austin, TX

2d

About The Position

Procurement and Contracting Services is looking for a Purchaser III.

The Purchaser III is a first-level procurement position that provides foundational experience through processing non-complex requisitions through purchase orders and Procard.

Performs novice (entry-level) purchasing and procurement work. Work involves researching, evaluating, purchasing, and procuring services using guidelines, rules, policies, and laws. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment following HHSC and PCS policies and procedures, and laws governing state purchasing.

Requirements

• Limited knowledge of state and federal laws and regulations governing state purchasing
• Limited knowledge of purchasing and procurement methods and procedures
• Limited knowledge of state of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources
• Skill in the use of computer and applicable software
• Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
• Skill in attention to detail
• Skill in organizing documentation
• Skill in providing excellent customer service
• Ability to logically assemble and evaluate information
• Ability to maintain a system of required record keeping
• Ability to communicate clearly, both verbally and in writing
• Ability to schedule, prioritize, monitor and complete multiple assignments timely
• Ability to work effectively independently and as part of a team
• Ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems.
• Graduation from high school or equivalent required.
• Minimum of six (6) months of experience in purchasing or contract administration.
• One (1) year of experience in administrative support, general office, clerical experience or related work in an internship role required.
• Certified Texas Contract Developer (CTCD) - (formerly Certified Texas Procurement Manager) certification must be obtained within 6 months of hire.

Nice To Haves

• State of Texas procurement experience preferred.

Responsibilities

• Reviews assigned requisitions for completeness and compliance with applicable requirements prior to processing; works with program customers to clarify and understand requirements and statements of work (SOW) relating to procurements. May assist program customers with researching vendors for products and services.
• Submits program approved requirements and/or SOWs to qualified vendors. Reviews and tabulates bids and orders to determine lowest and most qualified bids or bids that provide best value.
• Processes assigned requisitions to purchase orders (POs) in HHS’s Centralized Accounting and Payroll/Personnel System (CAPPS) Financials or via state issued Procard in accordance with established timelines. Reviews, releases to vendor, and tracks purchase orders (POs) based on requesters’ needs.
• Prepares, reviews and verifies accuracy of procurement documentation against a checklist. Maintains all required procurement documentation and prepares files for upload into System of Contract Operation and Reporting (SCOR) in a timely manner. Uses automated procurement systems.
• Works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to resolve purchasing related issues. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs and the delivery of services.
• Prepares and/or reviews CAPPS Reports.
• Performs other duties as assigned, such as participating in Veteran Heroes United in Business (VetHUB) and procurement related events, training, or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED