Services Procurement - Purchaser IV

TX-HHSC-DSHS-DFPS • Austin, TX

1d • Hybrid

About The Position

Procurement and Contracting Services is looking for a Purchaser IV.

The Purchaser IV is an intermediate procurement position that provides experience through processing requisitions through a competitive process.

Purchaser IV purchases services using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines. Performs mid-level purchasing work involving planning, organizing, coordinating, and preparing specifications for purchasing services; processes transactional purchase orders and payments utilizing state issued Procard, preparing procurement documents, contract purchase orders, renewals, and amendments; maintains records of items purchased, received, prepared, and issued. Works under limited supervision with considerable latitude for the use of initiative and independent judgment following HHSC and PCS policies and procedures, and laws governing state purchasing.

This position is required to come into the office at least three days per work week. Telework availability is subject to agency policy and procedure.

Requirements

• Graduation from high school or equivalent required.
• A minimum of two (2) years of purchasing, procurement, or contract management experience.
• Practical knowledge of state and federal laws and regulations governing state purchasing
• Practical knowledge of purchasing and procurement methods and procedures
• Practical knowledge of state of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources
• Skill in the use of computer and applicable software
• Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
• Skill in attention to detail
• Skill in organizing documentation
• Skill in providing excellent customer service
• Ability to logically assemble and evaluate information
• Ability to maintain a system of required record keeping
• Ability to communicate clearly, both verbally and in writing
• Ability to schedule, prioritize, monitor and complete multiple assignments timely
• Ability to work effectively independently and as part of a team
• Ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems.

Nice To Haves

• State procurement experience preferred.
• Certified Texas Contract Developer (CTCD) certification preferred.

Responsibilities

• Reviews assigned requisitions for completeness and compliance with applicable requirements prior to processing; works with program customers to clarify and understand requirements and statements of work (SOW) relating to procurements. May assist program customers with researching vendors to perform needed services and aids requesters in drafting competitive specifications for services. Follows a decision process to determine the most appropriate procurement method.
• Prepares or oversees the preparation and distribution of competitive solicitations to vendors. Reviews and tabulates bids and orders to determine lowest and most qualified bids or bids that provide best value. Recommends and makes contract awards and suggests additional content for contracts when appropriate.
• Processes assigned requisitions to purchase orders (POs) in HHS’s Centralized Accounting and Payroll/Personnel System (CAPPS) Financials or via state issued Procard in accordance with established timelines. Reviews, releases to vendor, and tracks purchase orders (POs) based on requesters’ needs.
• Prepares, reviews, and verifies accuracy of procurement documentation against a checklist. Maintains all required procurement documentation and prepares files for upload into System of Contract Operation and Reporting (SCOR) in a timely manner. Uses automated procurement systems.
• Works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to identify and manage purchasing related issues. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs and the delivery of services.
• Prepares and/or reviews CAPPS Reports; monitors and documents vendor performance as required; and provides required reporting (e.g., WorkQuest exception reporting).
• Performs other duties as assigned, such as participating in Veteran Heros United in Business (VetHUB) and procurement related events, training, or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED