Publishing Project Specialist

OneHope, Inc•Pompano Beach, FL

About The Position

The Publishing Project Specialist oversees the end-to-end execution and scaling of publishing initiatives across print, digital, and multimedia formats. This role ensures manuscripts move efficiently from development through production, distribution, and post-launch optimization, while building the systems, workflows, and accountability needed to support a growing publishing division. This position requires a highly experienced publishing operator with strong expertise in trade publishing, ministry/nonprofit publishing, and hybrid models, particularly in production workflows, vendor management, and cross-functional coordination. The ideal candidate can step in quickly to own complex publishing pipelines, including initiatives such as the Lumo Visual Scripture Series (VSS), Lumo Project Films integrations, and multi-language publishing efforts.

Requirements

3-5 years of experience in publishing project management
Proven experience managing multiple book projects simultaneously from manuscript to distribution
Deep understanding of the entire publishing workflow: Editorial, design, print production, and digital publishing
Experience working with printers, vendors, and external production partners
Strong proficiency with project management systems and workflow tools
Demonstrated ability to build and implement operational systems, not just manage tasks

Nice To Haves

Experience in faith-based, nonprofit, or mission-driven publishing
Familiarity with hybrid publishing models (commercial + ministry distribution)
Experience with metadata systems, ONIX feeds, and retail platform integrations
Exposure to global publishing, translation, and localization workflows
Experience scaling a publishing function or launching new initiatives

Responsibilities

Own and manage the full publishing lifecycle from concept through post-launch optimization, including manuscript development, editorial stages, design and typesetting, production, printing, distribution, and postlaunch performance
Develop and maintain comprehensive production schedules, including milestones, dependencies, and delivery timelines
Manage multiple concurrent publishing projects across varying stages of completion
Coordinate cross-functional teams including editorial, design, production, marketing, and distribution
Ensure all projects are delivered on time, within scope, and aligned with strategic priorities
Track progress against deliverables and proactively identify, escalate, and resolve risks, delays, or bottlenecks
Oversee and manage production workflows across print (offset, short-run, print-on-demand), eBooks (EPUB, Amazon KDP), and audiobooks (ACX, voice production, emerging voice technologies)
Ensure readiness of all production files for prepress, print, and digital distribution
Manage ISBN assignment, metadata creation, ONIX feeds, and title setup across retail and distribution platforms
Coordinate title listings and product setup across channels including Amazon, Barnes & Noble, Walmart, and other distribution partners
Maintain consistency and quality control across all publishing outputs
Manage relationships with printers, freelancers, agencies, and distribution partners
Coordinate with vendors on technical specifications (trim size, paper, binding, finishes), quotes and cost comparisons, production timelines, and shipping logistics
Negotiate deliverables, timelines, and service expectations with external partners
Ensure quality assurance across all outsourced production work
Track and manage project budgets, production costs, and financial allocations
Analyze cost structures across printing, translation, localization, audio production, and design services
Support financial planning, forecasting, and reporting for publishing initiatives
Coordinate internal coding, invoicing, and financial workflows with Finance teams
Align production timelines with go-to-market strategies and distribution schedules
Coordinate launch readiness across internal teams and external platforms
Ensure final assets are prepared for print distribution, digital retail platforms, and direct-to-consumer channels
Support retail optimization strategies including metadata accuracy, discoverability, and platform-specific requirements
Collaborate with marketing teams on launch timelines, campaign asset development, and platform optimization
Support promotional strategies including Shopify sales, affiliate distribution models, and digital promotions such as Kindle campaigns
Build, implement, and refine standard operating procedures (SOPs) for publishing workflows
Establish scalable systems to support increased publishing volume and complexity
Implement and optimize tools such as Basecamp, Dropbox structures, Airtable, and Shopify integrations
Improve workflow visibility, accountability, and efficiency across the publishing pipeline
Continuously evaluate and optimize processes to reduce friction and increase throughput
Ensure all deliverables meet high editorial, design, and production standards
Maintain consistency across formats, languages, and distribution channels
Drive accountability across internal teams and external contributors
Identify operational gaps and implement solutions that improve execution reliability