Publications Associate

Corning Museum of Glass•Corning, NY

About The Position

The Publications Associate is responsible for managing and executing editorial, production, and rights and reproductions functions for the Publications Department of the Corning Museum of Glass. This role independently oversees multiple aspects of publication projects and image licensing workflows, ensuring accuracy, compliance, quality control, and timely completion. The Publications Associate serves as a key liaison among authors, designers, printers, Museum departments, and external constituents, exercising independent judgment in editorial standards, copyright assessment, and production coordination. This position contributes to strategic publishing initiatives and supports the Museum’s mission through high-quality scholarly and institutional publications, as well as serving patrons and staff through Rights and Reproductions services.

Requirements

BA in Humanities and/or Social Sciences required.
1-2 years of experience in museum and/or academic publishing, or the equivalent.
Experience in academic, bibliographic, and image research required.
Detail oriented and exceptionally organized.
Ability to meet deadlines.
Ability to work independently and set priorities, while following instructions.
Ability to manage and numerous multiyear projects at one time.
Flexibility and capacity for quick reprioritization.
Willingness to take initiative.
Comfortable engaging with the public.
The employee shall be fully acquainted with and comply with all safety policies and procedures of the Corning Museum of Glass.
Maintain confidentiality of information related to the Corning Museum of Glass and employees that may be encountered, either formally or informally, during the normal course of business.

Nice To Haves

Master’s degree in Humanities, Social Sciences, and/or Library Science desired.
Knowledge of Microsoft Office Suite and Adobe Creative Suite (especially InDesign and Photoshop) desired.
Experience with Rights and Reproductions for publication desired.
Knowledge of foreign language(s) a plus.
Basic knowledge of copyright principles a plus.

Responsibilities

Manages editorial workflows for assigned publication projects from manuscript development through final production, ensuring deadlines and quality standards are met.
Performs substantive editing and copyediting, proofreading, bibliographic research, and image compilation for Publications Department products.
Establishes editorial timelines and communicates them and style expectations to authors, contributors, and contractors.
Tracks and manages project deliverables using departmental systems, proactively identifying and resolving issues that may impact deadlines.
Reviews proofs in collaboration with the Managing Editor and makes recommendations regarding editorial and production adjustments.
Serves as a departmental liaison with external designers, printers, digital hosts, and distributors for assigned projects.
Oversees file preparation, version control, and quality assurance throughout the production lifecycle.
Manages proof distribution and consolidates feedback from authors and internal stakeholders, ensuring accuracy and consistency prior to release.
Coordinates digital publication postings in partnership with the Digital Department.
Develops and maintains production tracking systems and documentation to improve departmental efficiency.
Independently manages incoming rights and reproduction requests for Museum and Rakow Research Library images, including assessment of copyright status and appropriate licensing terms.
Researches, sources, and tracks external image permissions for publications, exhibitions, and institutional projects.
Advises internal stakeholders on image use compliance and copyright considerations.
Maintains and oversees the Rights and Reproductions archive, ensuring accurate documentation of licenses granted and obtained.
Tracks and analyzes rights and reproductions activity, preparing reports and statistics to inform departmental planning.
Partners with Accounting to ensure accurate invoicing and revenue tracking for commercial image uses.
Actively and intentionally supports CMoG’s commitment to diversity, equity, accessibility, and inclusion.
Actively supports the Museum’s Advancement initiatives.
Actively participates in departmental and Rakow Library Directorate team meetings and serves on Museum project teams and matrix teams as appropriate.
Creates and maintains lists for internal distribution of printed books in collaboration with other departments and communicates with the warehouse for dissemination.
Coordinates with the Registrars, Curator of Postwar and Contemporary Glass, and Advancement to create mailing lists for New Glass Review and other publications shipped directly by the printer.
Maintains and updates the Publications and Rights & Reproductions webpages and Museum Matters pages.