Board of Elections Public Records Coordinator

Wake County (NC)•Raleigh, NC

40d•Onsite

About The Position

Do you want to be part of democracy in action? If you answered 'YES' the Wake County Board of Elections wants you on our team! If you enjoy meaningful work in a fast-paced, rewarding environment, this could be the perfect fit. The Public Records Coordinator plays a key role in managing essential administrative communications and ensures voters receive accurate, timely and trusted election information. Your work will directly support transparent, and well-run elections for the people of Wake County. Join a team that values your contributions and is committed to excellence in public service! What will you do as a Board of Elections Public Records Coordinator? Communications & Public Information: Develop planning for election-related communications, including Early Voting, Election Day, Board Meetings, and media events Compose election notices, news releases and public informational materials Collaborate with Wake County Communications and Legal Teams to ensure consistent messaging Manage up to 800 annual social media posts Lead cross-divisional efforts to create informative social media content, website updates and unified communication processes Oversee departmental website pages in alignment with county standards Public Records & Compliance: Serve as the department's Records Champion, ensuring proper retention, organization and accessibility of departmental records Oversee the Next Request public records system, manage redaction of requested documents and ensure compliance with North Carolina General Statute, retention schedules and State Board of Elections directives Board Support & Administrative Operations: Assist with Board Meeting management, including preparing and posting public minutes Support business operations such as budget development and purchasing Handle inquiries generated through email ticketing by crafting responses and assigning staff follow-up Define and drive administrative operations related to public communication Supervision: May supervise two permanent employees and up to three seasonal temporary workers NOTE: Ensure that you list your elections and supervisory employment experience. Applicants not listing their elections and supervisory employment experience will not move forward to the hiring manager. The Wake County Board of Elections is responsible for conducting all elections held in Wake County. The Board locally administers State election laws. Principal functions include establishing election precincts and voting sites; appointing and training Precinct Officials; preparing and distributing ballots and voting equipment; canvassing and certifying the ballots cast in elections and investigating any voting irregularities. It maintains voter registration and participation records and provides public information on voters and elections. This position is in-person and will work at the Board of Elections Operations Center.

Requirements

Bachelor's degree
Three years of elections administration, including at least one year of supervisory experience
Valid Driver's License and "safe" driving record
Equivalent education and experience are accepted
Please include ALL prior work experience on your application and resume.

Nice To Haves

Experience working in a County elections office
Notary Public
Clear financial and criminal records check
Ability to solve a high level of problems
Ability to convey verbal and written information to groups and individuals
Ability to ensure policies and procedures
Ability to adapt to major changes in a work environment
Ability to accurately complete and accomplish tasks
Ability to be proactive and achieve goals beyond what is required
Knowledge of Microsoft Word and Excel

Responsibilities

Develop planning for election-related communications, including Early Voting, Election Day, Board Meetings, and media events
Compose election notices, news releases and public informational materials
Collaborate with Wake County Communications and Legal Teams to ensure consistent messaging
Manage up to 800 annual social media posts
Lead cross-divisional efforts to create informative social media content, website updates and unified communication processes
Oversee departmental website pages in alignment with county standards
Serve as the department's Records Champion, ensuring proper retention, organization and accessibility of departmental records
Oversee the Next Request public records system, manage redaction of requested documents and ensure compliance with North Carolina General Statute, retention schedules and State Board of Elections directives
Assist with Board Meeting management, including preparing and posting public minutes
Support business operations such as budget development and purchasing
Handle inquiries generated through email ticketing by crafting responses and assigning staff follow-up
Define and drive administrative operations related to public communication
May supervise two permanent employees and up to three seasonal temporary workers