Public Health Administrative Coordinator - PHAC 0116 VG#01
About The Position
We are seeking a dependable, organized, and detail-oriented Administrative Assistant II to support an Office of Grants Management within a public health environment. This role provides administrative, clerical, technical, and scheduling support for grant and contract activities that directly contribute to public health programs and community-focused initiatives. This is an excellent opportunity for individuals interested in public health administration, government operations, and grants management , offering meaningful work in a stable office setting while supporting programs that promote community health and well-being.
Requirements
- Strong organizational and time-management skills
- High level of attention to detail and accuracy , especially with grant and public health documentation
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Interest in or familiarity with public health programs, grants, or government operations
- Effective written and verbal communication skills
- Ability to work collaboratively in a team-oriented public health environment
Nice To Haves
- Experience with SharePoint or similar document management systems preferred
Responsibilities
- Provide data entry support for Federal, State, and Local public health grants , including quarterly progress reports and annual renewals
- Coordinate in-state and out-of-state travel for supervisors and managers; serve as the Office Travel Liaison
- Manage the Office of Grants Management SharePoint site , including updates, file organization, naming conventions, and document archiving
- Collaborate with procurement and contracts teams to support shared SharePoint sites for public health grant data
- Assist with scheduling meetings, reserving rooms, preparing agendas, and providing logistical support
- Take meeting minutes and provide administrative support during internal and external public health meetings
- Order office supplies and business cards; track inventory and maintain organized storage
- Submit telecom service and ergonomic assessment requests as needed
- Track and inventory items using an Asset Management System , including check-in/check-out procedures
- Assist Grant and Contract Administrators with typing contracts and coordinating documentation for new grant opportunities
- Schedule interviews and compile materials related to public health programs and grant staffing
- Maintain the Unit Manager’s calendar
- Assist with preparing PowerPoint presentations and reports related to public health funding and initiatives
- Distribute monthly Board of Supervisors agendas and maintain records of actions impacting public health programs
- Perform additional administrative and public health support duties as assigned
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
