Administrative Assistant, Public Health Sciences

American Addiction Centers • Winston-Salem, NC

4d • $24 - $36 • Onsite

About The Position

Provides a wide variety of administrative duties toward meeting departmental goals in support of leadership. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation.

Requirements

• High school diploma or recognized equivalent plus three years administrative support experience in a professional setting.
• Broad knowledge of Medical Center operations and policies
• Ability to build collaborative relationships
• Detail oriented
• Ability to meet deadlines
• Ability to multi-task and prioritize
• Proficiency in Microsoft Office programs
• Proactively seek ways to improve skills

Nice To Haves

• Associate's degree in Secretarial Science preferred.

Responsibilities

• Functions as point of contact for department leader(s).
• Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible.
• Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed.
• Optimizes leader's travel schedules and expedites expense reports.
• Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate Medical Center official.
• Provides administrative support at meetings of significance.
• Assists with departmental budget by processing expenditures for accurate accounting.
• Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement.
• Compiles confidential Medical Center information using discretion as to appropriate action.
• Composes correspondence and signs on behalf of leader as delegated.
• Assists with coordination of administrative support functions in the office.
• Provides direction to other administrative staff in department as appropriate.
• Performs other related duties as requested.

Benefits

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees