Public Disclosure Manager (Program Manager II) - Sheriff's Office

Clark County, Washington • Univeter, GA

3d • Onsite

About The Position

The Clark County Sheriff is seeking an experienced manager to oversee his public disclosure unit. This Program Manager II (Public Disclosure Manager) directs and manages the Sheriff’s Office compliance with the Washington Public Records Act (PRA) and related statutory obligations. This position leads a division-level operation responsible for high-volume, complex, and legally sensitive public disclosure requests, body-worn and dash camera records, litigation support, and records management compliance. A successful candidate establishes strategic direction, develops policy, manages fiscal and personnel resources, and serves as the Sheriff’s Office subject matter expert on public records law. The Public Disclosure Manager exercises independent judgment and broad decision-making authority consistent with County and Sheriff’s Office policy and represents the agency in interactions with executive leadership, the Prosecuting Attorney’s Office, media, and the public. Serves as the primary advisor to the Sheriff on public records matters. Incumbents operate with general direction based on broad organizational goals and policies and are accountable for program outcomes, compliance risk mitigation, and service delivery affecting the Sheriff’s Office and the community. This position is governed by State Civil Service laws, which require specific recruitment procedures. This recruitment will be used to create an eligibility list to fill the current position. Please refer to https://www.clark.wa.gov/human-resources/civil-service-process This posting is open until filled. This recruitment may close at any time on or after the first review date of March 20th with no additional notice.

Requirements

• A bachelor’s degree in public administration, business administration, legal studies, or a closely related field.
• A master’s degree is desired; and or a minimum of five (5) years of progressively responsible experience in public records, records management, legal compliance, or related governmental operations.
• At least two (2) years of management-level experience supervising professional or technical staff, developing budgets, and leading complex programs is preferred.
• Experience in local government and extensive knowledge of Washington State public records law is highly desired.
• Knowledge of Principles and practices of public sector management and administration.
• Washington Public Records Act and related case law.
• Records retention schedules and records management practices.
• Litigation processes and legal documentation requirements.
• Budget development, fiscal management, and resource allocation.
• Supervisory and personnel management principles.
• Risk management and compliance oversight.
• Project management methodologies and operational planning.
• Computer systems, redaction software, and records management systems.
• Ability to Provide strategic leadership and direction to a division-level program.
• Interpret and apply complex laws and regulations to operational decisions.
• Exercise independent judgment in high-risk and legally sensitive situations.
• Supervise, mentor, and evaluate supervisory and technical staff.
• Develop and manage program budgets and long-range planning initiatives.
• Communicate effectively, both orally and in writing, with executive leadership, legal counsel, staff, media representatives, and the public.
• Analyze complex problems, evaluate alternatives, and implement defensible solutions.
• Maintain effective working relationships with County leadership, external agencies, and community stakeholders.
• May require a valid driver’s license.
• Must successfully pass a criminal background check.
• Professional certification related to public records or records management (e.g., WAPRO) may be required within a specified timeframe.

Nice To Haves

• A master’s degree is desired
• At least two (2) years of management-level experience supervising professional or technical staff, developing budgets, and leading complex programs is preferred.
• Experience in local government and extensive knowledge of Washington State public records law is highly desired.

Responsibilities

• Direct, plan, organize, and manage all operations of the Public Disclosure Unit, including strategic planning, program development, and continuous process improvement.
• Develop and implement policies, procedures, and internal controls to ensure compliance with the Washington Public Records Act, retention schedules, case law, and related statutory requirements.
• Review, analyze, and interpret state and federal statutes and case law to establish agency positions regarding disclosure exemptions and risk exposure; provide executive-level consultation to command staff and division leadership.
• Oversee and ensure timely, legally defensible responses to high-volume and complex public records requests, including body-worn camera and dash camera recordings.
• Collaborate closely with the Prosecuting Attorney’s Office on litigation involving public records, including preparation of declarations, affidavits, and records for court proceedings.
• Direct quality assurance and review processes to ensure accuracy, consistency, and legal compliance in redactions and records production.
• Develop, administer, and monitor the unit budget; identify and implement cost-effective funding strategies, equipment acquisition, and software systems necessary for unit operations.
• Oversee records preservation requirements, subpoenas, and discovery coordination in civil litigation.
• Lead, supervise, and evaluate supervisory, professional, and technical staff; establish performance standards; provide coaching and corrective action; and foster professional development.
• Develop and deliver agency-wide training on public records law, retention requirements, and disclosure best practices for deputies, supervisors, and professional staff.
• Serve as the Sheriff’s Office liaison to County departments, outside agencies, media representatives, and members of the public on public disclosure matters.
• Participate as a management representative on classification review committees, boards of inquiry, and other executive-level committees as assigned.
• Develop and implement continuity of operations planning related to records management and public disclosure functions.
• Perform other related duties as assigned.

Benefits

• Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.
• Some types of employees in some positions and bargaining units might have different benefits and additional compensation.
• More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits.
• Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.
• All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work.
• Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager