PT Executive Assistant

Bovio Rubino Service•Voorhees, NJ

1d•$17 - $20•Onsite

About The Position

Bovio Rubino Service is seeking a knowledgeable and service-driven go-getter to join our team as a PT Executive Assistant. In 2021, two South Jersey family-owned and operated HVAC, plumbing, and electrical companies, with over 90 years of combined experience in the industry, came together to create Bovio Rubino Service, your trusted choice in South Jersey for heating, cooling, plumbing, and electrical services. The S.M.A.R.T. values that are at the core of everything we do here at Bovio Rubino Service will ensure that you are making a S.M.A.R.T. choice when it comes to finding your next work family. Support each other in a positive & encouraging way Meet & exceed client needs & expectations Always do what is right Respect our client's homes & businesses Treat team members and clients as if they were family

Requirements

Previous experience
Effective communication and organizational skills
Exceptional organizational and time management skills
High Professionalism
Represents the company with warmth and professionalism

Responsibilities

Provide Support to President/Owner
First point of contact for vendors, guests, etc.
Greet visitors/callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Manage/maintain scheduling and event calendars.
Maintain confidential and sensitive information
Assist in event planning
Coordinate travel arrangements
Special Projects as directed by President
Assists with onboarding tasks
Performing Other Administrative Activities
Receptionist Responsibilities
Managing/Handling Mail - route, and distribute incoming mail or other materials
Manage Payments/Checks for permits
Uniform Ordering & Disbursements
Manage accounts w/President
Complete follow-through of uniform process (Initial orders, provide tracking information, ensure items delivered)
Complete uniform inventory counts monthly
Coordinate office services, such as office cleanliness
Daily maintenance of Kitchen, Reception Area, Training Room
Weekly (Fridays) Deep Clean Kitchen, President’s Bathroom
Monthly cleaning of kitchen equipment – refrigerator
Provides support and assistance to Accounting Department
EOY Filings – Box as needed

Benefits

A company culture dedicated to employee growth through training and support
Weekly pay
8 health insurance plan options, including 5 options where the employee pays nothing for their premium!!!
Health Savings Account option with employer contribution
Employer paid life insurance
Dental/vision, short-term disability and long-term disability insurance options
401(k) with 4% company match after 6 months
7 paid holidays
Paid time off that increases based on tenure
Company-provided vehicle, iPad, and uniforms
Discounted HVAC and plumbing repair services and free HVAC maintenance services
A wide range of other benefits that assist our employees with their health, wealth, and happiness