PS Administrative Assistant

The University of Utah • Salt Lake, UT

4d • Onsite

About The Position

Provides complex administrative support for department management. Coordinates and oversees the work of support staff. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Requirements

• Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required.
• Demonstrated human relations and effective written and verbal communication skills required.
• This position is patient-sensitive and must fulfill all associated requirements.
• We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Nice To Haves

• Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
• Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Responsibilities

• Assists department with business planning and goal setting.
• Assists with the development of department budgets.
• Schedules, plans and coordinates work actions of support staff.
• Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• Collects, organizes and analyzes data for specialized reports.
• Coordinates the collection and preparation of operating reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees