PS Administrative Assistant

The University of Utah • Salt Lake, UT

3d • Onsite

About The Position

Job Summary: The Department of Pediatrics has an immediate opening for an experienced, highly motivated Administrative Assistant to support the Pediatric Education Enterprise Pediatric Residency Program. This position provides administrative support to the Program Director and Division Manager, in their mission to train pediatricians for successful careers in general pediatrics and pediatric subspecialties. The Education Enterprise in the Department consists of 100+ pediatric residents, 50+ pediatric subspecialty fellows, and service lines that practice primarily at Primary Children’s Hospital ( PCH ), Eccles Primary Children’s Outpatient Services building ( PCOS ), Primary Children’s Lehi Miller Campus, as well as various outside clinical practices. This position is housed in the Pediatric Education Enterprise Office in the Eccles Primary Children’s Outpatient Services building. Mutual respect and appreciation are highly valued within the Department of Pediatrics. A skills assessment will be administered to measure written communication, attention to detail, critical thinking, and computer skills. The University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates 14.2% retirement contributions that vest immediately. Generous paid leave time 11 paid Holidays per year 50% tuition reduction for employee, spouse, and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel Professional development opportunities Additional benefits information is available at https://benefits.utah.edu/ Responsibilities Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Requirements

• Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required.
• Demonstrated human relations and effective written and verbal communication skills required.
• This position is patient-sensitive and must fulfill all associated requirements.
• We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Nice To Haves

• Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Responsibilities

• Provides administrative support for program director and Enterprise manager.
• Advises house staff, students and others regarding program policies, goals, and related technical issues.
• Oversees day-to-day administrative support activities for the Pediatric Residency Program; assess and prioritize administrative needs to ensure the appropriate and efficient allocation of resources for the residency ACGME / GME program operations; under the supervision of the Education Manager, analyze workflow processes in house staff education as well as identify, develop and implement program improvements and efficiencies.
• Use project management skills to plan and coordinate programs and new initiatives; monitor program/initiative progress, effectiveness and success; keep apprised of and assist in the implementation of policies and protocols, including ACGME accreditation requirements.
• Manages the residency management program, Med-Hub, for evaluations and work hour tracking.
• Participates in Clinical Competency Committee including preparing house staff evaluations and performance summaries.
• Processes house staff and student applications including communication, setting up interviews, arranging faculty contacts, managing all incoming supporting documents, and interfacing with the National Residency Matching Program.
• Oversees site visits, program inspections, and reviews by university and national accreditation agencies.
• Stays current on updates to ACGME requirements to maintain program accreditation; disseminates information and collaborates with combined residency program administrators to ensure continued accreditation of all education programs.
• Plans weekly graduate medical education lectures.
• Oversees others who schedule meetings, seminars, and other program related functions.
• Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.
• Participates in diverse administrative projects according to department needs.
• Participates in monthly staff meetings and career development training.

Benefits

• Excellent health care coverage at affordable rates
• 14.2% retirement contributions that vest immediately.
• Generous paid leave time
• 11 paid Holidays per year
• 50% tuition reduction for employee, spouse, and dependent children
• Flex spending accounts
• Free transit on most UTA services
• Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees