Protocol Officer

Booz Allen Hamilton•Springfield, VA

About The Position

The Protocol Officer is a core member of the protocol team responsible for the detailed planning and hands-on execution of official visits, ceremonies, and special events. You’ll work under the guidance of senior protocol staff to manage a variety of logistical and procedural tasks, ensuring that all events are conducted with precision and in accordance with established etiquette. You will handle direct coordination with distinguished visitors and their staffs, manage event components from start to finish, and serve as a knowledgeable resource on protocol matters for the organization.

Requirements

Experience managing logistics for meetings, conferences, or official visits
Experience drafting professional correspondence and event-related materials
Experience with event management software and databases
Active TS/SCI clearance; willingness to take a polygraph exam
Bachelor’s degree in a Business, Political Science, International Relations, or Public Administration field and 5+ years of experience in protocol, event planning, or a field such as military aide, VIP hospitality, or government affairs, OR 10+ years of experience in protocol, event planning, or a field such as military aide, VIP hospitality, or government affairs in lieu of a degree

Nice To Haves

Experience working within a government or military environment
Protocol or event management certification

Responsibilities

Coordinate the end-to-end logistics for visits by distinguished guests, including arranging accommodations, transportation, and detailed itineraries.
Draft and prepare essential event documents such as official agendas, biographies, scene-setters, and sequence of events.
Serve as an official escort for visitors, accompanying them to meetings and events to ensure their needs are met and the schedule is maintained.
Assist in the planning and execution of official ceremonies and social functions, with specific responsibility for tasks like seating arrangements, invitation management, and menu coordination.
Act as a point of contact for inquiries from internal staff, external organizations, and vendors regarding event logistics and protocol requirements.
Manage the inventory of official gifts, flags, and other protocol assets, and assist with the selection of appropriate gifts.
Conduct research on cultural customs, biographical information, and diplomatic etiquette to support event planning.
Provide on-site support during events, including managing registration, directing guests, and resolving logistical issues as they arise.