Prospect Management Director

Mayo Clinic • Rochester, MN

7d

About The Position

The Prospect Management Director helps to drive pipeline optimization through thoughtful portfolio strategy and prospect identification to advance major gift fundraising across the Department of Development at Mayo Clinic. Reporting to the Executive Director of Prospect Management, the Prospect Management Director works closely with development officers, prospect research and colleagues at all levels. The role leverages data analytics to align development officers with high potential prospects and collaborates effective Department-wide relationship management strategies. Key Responsibilities The Prospect Management Director leads pipeline and portfolio management efforts to support major gift fundraising and advance strategic prospect management, prospect identification, and pipeline optimization across the Department of Development at Mayo Clinic. In close collaboration with prospect research and other key internal stakeholders, the Director supports intentional and strategic alignment that fosters long-term philanthropic support across all levels of the gift pyramid. As a prospect management partner to multiple teams, the Director ensures a robust and well-qualified pipeline by leveraging data analytics to identify high-potential prospects and by monitoring relationship-management activities across development portfolios. Daily decisions—including prospect identification, assignment routing and portfolio analysis—directly help influence fundraising strategy, donor engagement and revenue outcomes by aligning development officers with the most promising prospects and equipping them with pipelines that support ambitious goals. Operating cross-functionally across the Department, the Director proactively partners to collaborate fundraising strategies and provide consultative insights which help to inform leadership decision-making at regional and departmental levels. They champion initiatives that advance strategic priorities, deepen integration, and enhance benefactor and philanthropic outcomes. The Director must communicate with clarity and build trust across diverse teams, maintaining steadiness amid ambiguity and change while serving as a reliable thought partner. Additional responsibilities include auditing and monitoring prospect records, ensuring data integrity and onboarding development staff to prospect management policies, procedures and systems. The Director also prepares ad hoc reports and analyses for mid-level managers, regional leadership and other key decision-makers to support data-driven planning and organizational success.

Requirements

• Bachelor’s degree and a minimum of four years of related professional experience.
• Relevant experience may include roles in prospect development, fundraising operations, data analytics, business intelligence, market research, CRM management, or comparable positions within manufacturing, retail, financial services, professional services, or similar industries.
• Strong computer skills, including proficiency with Microsoft Office, relational systems and data analytics tools, along with the ability to learn new software quickly, are required.
• Proven ability to manage multiple projects with competing or shifting priorities while maintaining professionalism and confidentiality.
• Highly organized, self-motivated and self-directed, with a strong ability to thrive in dynamic and ambiguous environments.
• Exemplary verbal and written communication skills, with the ability to build trust and credibility across the Department.
• Must demonstrate a steadfast commitment to Mayo Clinic’s mission, vision, and ethical standards.

Nice To Haves

• Prior experience in prospect management or a comparable role within healthcare or higher education fundraising is strongly preferred.
• Advanced proficiency with data visualization tools (e.g., Power BI, Tableau or CRM dashboards) is strongly preferred.

Responsibilities

• Leads pipeline and portfolio management efforts to support major gift fundraising and advance strategic prospect management, prospect identification, and pipeline optimization.
• Supports intentional and strategic alignment that fosters long-term philanthropic support across all levels of the gift pyramid.
• Ensures a robust and well-qualified pipeline by leveraging data analytics to identify high-potential prospects and by monitoring relationship-management activities across development portfolios.
• Partners to collaborate fundraising strategies and provide consultative insights which help to inform leadership decision-making at regional and departmental levels.
• Champions initiatives that advance strategic priorities, deepen integration, and enhance benefactor and philanthropic outcomes.
• Audits and monitors prospect records, ensuring data integrity and onboarding development staff to prospect management policies, procedures and systems.
• Prepares ad hoc reports and analyses for mid-level managers, regional leadership and other key decision-makers to support data-driven planning and organizational success.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees